Legal Administrative Assistant - Intellectual Property

Shumaker, Loop & Kendrick, LLP; Charlotte (NC); On-site; USD 28,000 - 39,000; Full time

Job summary

The Legal Administrative Assistant will provide general office support for our Intellectual Property (IP) and IP Litigation attorneys and paralegals, including maintaining and organizing files, managing appointments and calendaring deadlines, proofreading and formatting documents, and utilizing case management software to keep cases organized.

Our Charlotte, North Carolina office is the base for this full-time, hourly non-exempt role requiring at least 2 years of administrative experience,

Qualifications

• High school diploma required; bachelor’s degree preferred.
• 2+ years of IP and/or federal court litigation experience preferred.
• Strong understanding of patent and trademark terminology preferred.
• Advanced skills in Word, Excel and PowerPoint.
• Excellent project and case management abilities with high attention to detail.

Responsibilities

• Assist attorneys in organizing and managing case files, including maintaining document databases and electronic records and docketing deadlines.
• Proofread and format legal documents including pleadings and motions, affidavits, and interrogatories; file motions and pleadings per procedures.
• Maintain calendars for attorneys and paralegals; schedule appointments and deadlines.
• Answer incoming calls and route as appropriate.
• Coordinate with accounting on monthly billing pro formas, invoices, and insurance appeals.
• Prepare litigation binders for hearings, depositions, etc.

Skills

IP Litigation experience

Attention to detail

Verbal and written communication

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

The Legal Administrative Assistant will provide general office support for our Intellectual Property (IP) and IP Litigation attorneys and paralegals. This will include maintaining and organizing files, managing appointments and calendaring deadlines, proofreading and formatting documents, and utilizing case management software to keep cases organized. Our ideal candidate will have at least 2 years of administrative assistant experience, preferably working with intellectual property and/or federal litigation matters.

Where You'll Work

The Legal Administrative Assistant role is an hourly non-exempt position and will work full-time at our Charlotte, North Carolina office.

What You'll Do

• Assist attorneys in organizing and managing case files, including maintaining document databases and electronic records and docketing deadlines
• Proofread and format legal documents including routine pleadings and motions, affidavits, and interrogatories, files motions and pleadings according to judicial procedures
• Maintain calendars for attorneys and paralegals, including scheduling appointments and calendaring all relevant deadlines
• Answer incoming calls and route as appropriate
• Liaise with accounting team to handle monthly billing proformas, invoices, and insurance appeals
• Prepare litigation binders as needed for hearings, depositions, etc.
• Coordinate and manage patent proofing and reporting processes
• Work collaboratively with firmwide intellectual property team

What We’re Looking For

• Minimum of high school diploma required; bachelor’s degree or higher preferred
• 2+ years of experience with IP and/or federal court litigation experience preferred
• Strong understanding of patent and trademark terminology preferred
• Advanced technical skills including Microsoft Word, Excel and PowerPoint
• Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines with a high attention to detail
• Superior research, organizational and verbal and written communication skills

Who We Are

We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.

Physical Requirements

• Sitting position, static for up to one-half hour at a time, up to six hours per day.
• Standing and walking regularly, up to two hours per day.
• Lifting and carrying up to 20 pounds occasionally.
• Bends and stoops occasionally, up to one-half hour per day.

We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.