Law Firm Office Services Coordinator

Ward and Smith, P.A.; New Bern (NC); On-site; USD 34,000 - 42,000; Full time

Job summary

Ward and Smith, P.A. in New Bern seeks an Office Services Assistant to support day-to-day operations at the New Bern office.

The role requires multitasking, excellent communication, attention to detail, and experience with office equipment and a switchboard. Responsibilities include errands, mail processing, answering calls, greeting clients, coordinating rentals and lunches, scheduling conference rooms, maintaining lobby areas, and handling deliveries.

Qualifications

• Minimum education requirement is a high school diploma or equivalent, but some college is preferred.
• Applicants should be multi-task oriented, have excellent communication skills, attention to detail, and be able to function well in a fast-paced environment.
• Experience operating and maintaining various types of office equipment and operating a switchboard.

Responsibilities

• External firm errands and interoffice delivery.
• Processing of faxes, copies, and proofing/processing mail.
• Answering incoming calls to the office and routing calls accordingly; greeting and assisting clients.
• Coordinating car rental reservations and placing lunch orders for attorneys and clients.
• Coordinating conference room and office reservations; maintaining lobby and conference room areas.
• Accepting deliveries.

Skills

Multitasking

Communication skills

Attention to detail

Office equipment

Switchboard

Education

High school diploma or equivalent

Some college (preferred)

Tools

Switchboard (telephone)

Job description

Ward and Smith, P.A. in New Bern seeks an Office Services Assistant to support day-to-day operations at the New Bern office.

The role requires multitasking, excellent communication, attention to detail, and experience with office equipment and a switchboard. Responsibilities include errands, mail processing, answering calls, greeting clients, coordinating rentals and lunches, scheduling conference rooms, maintaining lobby areas, and handling deliveries.