Integrated Program Administrative Assistant

MaineGuide; Portland (ME); Hybrid; USD 35,000 - 48,000; Full time

Benefits offered by this job

Earned time

Agency holidays

Medical plans

Dental insurance

Vision insurance

401(k) plan

Life insurance

Long-term disability

Wellness reimbursement

EAP

Accident & critical illness insurance

Bereavement leave

Job summary

Catholic Charities Maine in Portland is seeking an Integrated Programs Administrative Assistant - Reception for our Behavioral Health Network. The role focuses on creating a welcoming atmosphere for callers and visitors and supporting staff, including monitoring the waiting area and alerting the Supervisor on Duty when help is needed.

The position also encompasses routine administrative duties such as appointment scheduling and telehealth suite support, contributing to smooth program operations

Qualifications

• Associate's Degree or equivalent experience and/or training.
• Two years of experience in a responsible position or equivalent sufficient to indicate the ability to carry out the responsibilities of this position.

Responsibilities

• Create a welcoming atmosphere for callers and visitors and provide support to staff.
• Monitor the waiting room and alert Supervisors or staff when assistance is needed.
• Assist with appointment scheduling and telehealth suite support.

Education

Associates Degree

Job description

Catholic Charities Maine in Portland has a Full-Time opening for an Integrated Programs Administrative Assistant - Reception for our Behavioral Health Network. The Integrated Programs Administrative Assistant - Reception is the person whose responsibilities include assisting the program to ensure a welcoming atmosphere for callers, visitors, and support to staff. This individual will monitor the waiting room, alerting the Supervisor on Duty and other appropriate staff for assistance if needed. The individual is also responsible for the completion of routine support staff functions, including appointment scheduling and telehealth suite support.

Benefits Include:

• Five (5) Weeks of Earned Time in your first year
• Six (6) Paid Agency Holidays
• Comprehensive Medical Plans - choose from 3 options
• Dental & Vision Insurance Options
• 401(k) Agency Contribution
• Employer-Paid Life and Long-Term Disability Insurance
• Wellness Reimbursement (up to $100/year) + coaching & wellness support
• Employee Assistance Program (EAP)
• Voluntary Accident & Critical Illness Insurance with Health Screening Benefit
• Bereavement Leave

Catholic Charities Maine is a United Way and EOE/Minorities/Females/Veteran/Disabled Employer.

Catholic Charities Maine participates in E-Verify. For more information on E-Verify, please go to https://www.ccmaine.org

Qualifications:

• Eligible candidates shall have a minimum of an Associates Degree, or equivalent experience and/or training.
• Shall have two (2) years' experience in a responsible position or equivalent sufficient to indicate the ability to carry out the responsibilities of this position.