Intake & Referral Coordinator - Flexible Schedule

ChildStrive; Everett (WA); On-site; USD 39,000 - 43,000; Part time

Job summary

ChildStrive in Everett is seeking a part-time Intake Coordinator to join the Early Supports for Infants and Toddlers Program. You will work within the Intake Team to receive referrals, educate families, and connect clients with services through compassionate, HIPAA‑compliant processes.

You will build relationships with hospitals, therapists, and schools, maintain accurate client records in the EHR, and help inform the community about ChildStrive programs through outreach and events.

Qualifications

• 3+ years of experience in social services or early childhood.
• Fluent in English and another language; Spanish preferred.
• Proficient in Microsoft Word, Teams, Excel.
• Experience with Electronic Health Record and data entry.
• Strong written and verbal communication skills.
• HIPAA compliance and confidentiality.
• FRC training to maintain credentialing.
• Background check required.
• Excellent organizational skills and ability to prioritize tasks.
• Strong decision-making and attention to detail.

Responsibilities

• Receive and process referrals to ChildStrive programs.
• Educate prospective clients and referral sources about eligibility criteria.
• Engage families in sensitive conversations to guide them to appropriate services and resources.
• Build and maintain relationships with referral sources (hospitals, therapists, schools).
• Initiate client records and ensure accurate data entry in the EHR system.
• Participate in community events to inform the public about ChildStrive programs.

Skills

Bilingual English/Spanish

Microsoft Office Suite (Word/Teams/EXC

Electronic Health Records

Strong communication skills

HIPAA compliance

Organizational skills

Decision making

Attention to detail

Background checks

Education

Experience in social services or early childhood

AA/BS degree in related field

FRC credentialing training

Tools

Electronic Health Record systems

Job description

ChildStrive in Everett is seeking a part-time Intake Coordinator to join the Early Supports for Infants and Toddlers Program. You will work within the Intake Team to receive referrals, educate families, and connect clients with services through compassionate, HIPAA‑compliant processes.

You will build relationships with hospitals, therapists, and schools, maintain accurate client records in the EHR, and help inform the community about ChildStrive programs through outreach and events.