Intake Coordinator (Durham, NC)

Pathways to Life, Inc; Durham (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Paid time off and holidays

Professional development opportunities

Supportive and mission-driven work env

Multiple voluntary benefit options

Job summary

Pathways to Life, Inc. is seeking an Intake Coordinator to serve as the first point of contact for individuals seeking behavioral health and substance use services.

The role requires compassionate, organized, and detail-oriented candidates who can manage multiple priorities while upholding confidentiality. You will conduct intake interviews, verify insurance, schedule admissions with clinical staff, and maintain confidential records in the EHR system.

Qualifications

• Bachelor’s degree in a Human Services field with 2 years of full-time experience with the population served.
• Or a Bachelor’s degree in a non-Human Services field with 4 years of related full-time experience.
• 2 years of experience in behavioral health, healthcare intake, customer service, case management, or administrative support preferred.
• Experience with Medicaid eligibility verification, referrals, scheduling assessments, and coordination of care preferred.

Responsibilities

• Answer incoming calls and respond to inquiries in a professional and timely manner.
• Conduct intake interviews and collect required client information and documentation.
• Verify insurance coverage and eligibility when applicable.
• Schedule appointments and coordinate admissions with clinical staff.
• Maintain accurate and confidential client records in the EHR system.
• Explain program services, policies, and procedures to prospective clients.
• Follow up with referrals, clients, and community partners as needed.
• Coordinate assessments and referrals to appropriate services.
• Collaborate with Tailored Care Management, outpatient providers, and community partners to ensure continuity of care.
• Ensure compliance with HIPAA and all applicable confidentiality requirements.
• Assist with general administrative and front desk duties.

Skills

Mental health knowledge

Communication

Multitasking

Documentation

EHR

Confidentiality

Education

Bachelor’s degree in Human Services

Bachelor’s degree in non-Human Services field

Job description

Who We Are Looking For

We are seeking a compassionate, organized, and detail-oriented Intake Coordinator to serve as the first point of contact for individuals seeking services. The ideal candidate is customer-focused, professional, and passionate about helping individuals access behavioral health and substance use treatment services. This individual must be able to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.

What You Will Do

• Answer incoming calls and respond to inquiries in a professional and timely manner.

• Conduct intake interviews and collect required client information and documentation.

• Verify insurance coverage and eligibility when applicable.

• Schedule appointments and coordinate admissions with clinical staff.

• Maintain accurate and confidential client records in the electronic health record (EHR) system.

• Explain program services, policies, and procedures to prospective clients.

• Follow up with referrals, clients, and community partners as needed.

• Coordinate assessments and referrals to appropriate services.

• Collaborate with Tailored Care Management, outpatient providers, and community partners to ensure continuity of care.

• Ensure compliance with HIPAA and all applicable confidentiality requirements.

• Assist with general administrative and front desk duties.

What We Offer

• Competitive salary

• Health, dental, and vision insurance

• Paid time off and holidays

• Professional development opportunities

• Supportive and mission-driven work environment

• Multiple voluntary benefit options

Qualifications

Education

• Bachelor’s degree in a Human Services field plus 2 years of full-time experience with the population served

• OR

• Bachelor’s degree in a non-Human Services field plus 4 years of related full-time experience

Experience

• 2 years of experience in behavioral health, healthcare intake, customer service, case management, or administrative support preferred.

• Experience with mental health and substance use services, Medicaid eligibility verification, referrals, scheduling assessments, and coordination of care preferred.

Required Knowledge & Skills

• Knowledge of mental health and substance use disorders.

• Strong communication, interpersonal, and customer service skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Excellent organizational, time management, and documentation skills.

• Experience with electronic health records (EHRs) and Microsoft Office or Google Workspace.

• Ability to maintain confidentiality and professional boundaries.

Preferred Qualifications

• Experience with Medicaid-funded behavioral health services.

• Familiarity with North Carolina behavioral health systems.

• Experience working with managed care organizations, Tailored Plans, or community-based services.

• Bilingual (English/Spanish) preferred.

About Pathways to Life

At Pathways to Life Inc., we are dedicated to helping individuals access the support and services they need to achieve lasting recovery and improved well-being. Our team is committed to providing compassionate, person-centered care while fostering a supportive and collaborative workplace. As an Intake Coordinator, you will play a critical role in creating a positive first impression and helping individuals begin their journey toward success.

Equal Opportunity Statement

Pathways to Life Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.