Intake Coordinator

Heart to Heart Hospice; Oceanside (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

Paid holidays

401k with up to 4% employer matching

Company car for qualifying individuals

Job summary

Heart to Heart Hospice in Oceanside, CA is seeking an Intake Coordinator to manage daily patient referrals and intake operations, ensuring timely processing and adherence to policy.

You will initiate charts in EMR, maintain census and admissions workflow, build relationships with referral sources, and ensure compliance with CHAP standards and state/federal requirements.

Qualifications

• Degree in health care or related field preferred.
• 3–5 years of healthcare experience, preferably in hospice operations.
• Admissions/Intake and customer service experience.
• Valid Driver's License and Automobile Insurance.
• Knowledge of corporate business management, governmental regulations, CHAP standards, and private payer practices.
• Experience with EMR software.

Responsibilities

• Direct daily patient referral and intake operations including policy implementation.
• Initiate chart into EMR and maintain workflow.
• Maintain census, pending admissions, red flags, journey's end and care plan meetings on stand up board.
• Ensure compliance with state, federal and CHAP referral/intake requirements.
• Establish and maintain relationships with referral sources to enhance service perception.
• Gather, collate, and report referral statistics and trends.
• Participate in strategic planning to meet unmet patient needs.
• Admit patients according to contract provisions and related policies.
• Participate in quality improvement activities.
• Assist referral sources in accessing community resources when services are not provided.
• Timely submission of all documentation.
• Other duties as required.

Skills

Admissions intake

Customer service

EMR software

Regulatory knowledge

Driver's license

Education

Healthcare degree

Tools

EMR software

Job description

Posted Tuesday, August 25, 2026 at 5:00 AM

You can Make A Difference in the lives of others!
At Heart to Heart Hospice, we provide "Compassionate Care from Our Hearts to Yours." Our employees enhance the lives of patients with life-limiting illnesses and their loved ones, during a time when compassionate care is needed most. We are dedicated to making a difference in the lives of employees, offering the opportunity to be associated with caring teammates, and creating positive contributions in each community we serve.

Intake Coordinator

What You Must Have:

• Degree in health care or related field preferred
• At least three (3) to five (5) years of experience in health care, preferably in hospice operations
• Admissions/Intake and customer service experience
• Valid Driver's License and Automobile Insurance
• Knowledge of corporate business management, governmental regulations, CHAP standards, and private payer practices
• Experience with EMR software

Full Time Employee Benefits

• Competitive Pay
• Paid Time Off
• Paid holidays
• 401k with up to 4% employer matching
• Company car for qualifying individuals

What You Will Do:

• Direct all daily patient referral and intake operations including participating in the establishment and implementation ofintake policies
• Initiate chart into EMR and maintain workflow
• Maintain census, pending admissions, red flag, journey's end and care plan meetings on stand up board
• Ensure compliance with all state, federal and CHAP as applicable referral/intake regulatory requirements
• Establish and maintain positive working relationships with current and potential referral sources, build andmonitor community and customer to enhance perceptions of Heart to Heart Hospice as a high-quality provider ofservices
• Gather, collate, and report referral statistics including key customer referral trends
• Participate in strategic planning including identifying opportunities for additional or improved services to meet unmetcustomer needs
• Maintain comprehensive working knowledge of company contractual relationships and ensures that patients are admitted according to contract provisions
• Participate in quality assessment performance improvement teams and activities
• Maintain comprehensive working knowledge of community resources and assist referral sources in accessingcommunity resources should services not be provided by Heart to Heart Hospice
• Timely submission of all documentation
• Performance of other duties as required

It is this Agency's policy to provide equal employment opportunities without regard to age, race, color, religion, military status, gender preference, sex, marital status, national origin or disability.