Insurance Agency Admin & Operations Coordinator

Advantixx Insurance Group; Henderson (NV); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

PTO

Paid holidays

Training opportunities

Career growth

Job summary

Advantixx Insurance Group in Henderson, NV is seeking an Agency Administrative Coordinator to streamline daily office operations, manage communications, calendars, and records, and support licensed producers and agency leadership.

You will welcome clients, route requests, maintain documents in agency systems, assist with onboarding and training, coordinate marketing activities, and help keep confidential information secure while contributing to a fast-moving team.

Qualifications

• Strong organization, attention to detail, and follow-through.
• Professional written, phone, and in-person communication skills.
• Customer service, office administration, banking, healthcare, real estate, or insurance experience is helpful.

Responsibilities

• Welcome clients and route calls, emails, and service requests promptly.
• Maintain calendars, appointments, meeting logistics, and follow-up reminders.
• Prepare, organize, scan, and securely maintain agency documents and records.
• Enter and update information accurately in agency systems.
• Support licensing, onboarding, training, vendor, and office-administration workflows.
• Help coordinate marketing activities, client outreach, and community events.
• Track open tasks and follow up with team members so deadlines are met.
• Protect confidential customer and agency information.
• Provide administrative support to the principal agent and agency leadership.

Skills

Organizational skills

Communication skills

Customer service experience

Bilingual English/Spanish

Job description

Advantixx Insurance Group in Henderson, NV is seeking an Agency Administrative Coordinator to streamline daily office operations, manage communications, calendars, and records, and support licensed producers and agency leadership.

You will welcome clients, route requests, maintain documents in agency systems, assist with onboarding and training, coordinate marketing activities, and help keep confidential information secure while contributing to a fast-moving team.