Insurance Admin Pro — Policy Processing & Records

Ultimate Staffing Services; Folsom (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Ultimate Staffing Services in Folsom, CA is seeking an Administrative Assistant to support the sales team with policy processing and general administrative tasks. This fast-paced, inward-facing role focuses on accuracy, efficiency, and behind-the-scenes operations, with no client interactions. Full-time, Monday–Friday, 8:00 AM–5:00 PM, pay $21–$23 per hour.

The ideal candidate demonstrates strong attention to detail, excellent organizational skills, and proficiency in MS Office.

Qualifications

• Previous administrative experience in insurance, financial services, or a fast-paced office environment.
• Experience processing high volumes of paperwork and transactions.
• Strong attention to detail and accuracy.
• Exceptional organizational and time management skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Comfortable working independently and as part of a team.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Positive attitude and willingness to jump in where needed.

Responsibilities

• Process policy changes, including adding or removing drivers, equipment, and coverages
• Complete binds for new and renewal business
• Issue certificates of insurance
• Prepare and send approval and denial letters for drivers
• Review documentation for accuracy and completeness
• Maintain policy records and update information as needed
• Support the Marketing and Sales team with a variety of administrative tasks
• Manage multiple priorities while meeting deadlines
• Ensure all work is completed accurately and in a timely manner

Skills

Attention to detail

Organizational skills

Time management

Multitasking

Independent worker

Teamwork

MS Office proficiency

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Ultimate Staffing Services in Folsom, CA is seeking an Administrative Assistant to support the sales team with policy processing and general administrative tasks. This fast-paced, inward-facing role focuses on accuracy, efficiency, and behind-the-scenes operations, with no client interactions. Full-time, Monday–Friday, 8:00 AM–5:00 PM, pay $21–$23 per hour.

The ideal candidate demonstrates strong attention to detail, excellent organizational skills, and proficiency in MS Office.