Insurance Accounting Specialist (Accounts Payable & Commissions)

Tropolis Insurance; Ann Arbor (MI); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible time off

401(k) with match

Comprehensive medical, dental, and vision plans

Job summary

Tropolis Insurance is seeking an Insurance Accounting Specialist to handle accounts payable and commissions. This role, which can be hybrid or remote, requires 5+ years of insurance agency accounting experience and proficiency in Applied Epic. Key duties include managing vendor invoices, reconciling statements, and processing commission payouts.

Benefits include competitive pay, flexible time off, and a 401(k) match. Join a dynamic environment committed to growth and inclusivity.

Qualifications

• 5+ years of accounting or accounts payable experience in an insurance agency.
• Multi-office experience is a strong preference.
• Hands-on experience with Applied Epic is required.

Responsibilities

• Manage vendor invoices ensuring accuracy and timely payment.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and process commission statements for producers.

Skills

Insurance commissions understanding

Applied Epic proficiency

Attention to detail

Excel proficiency

Education

Associate's degree in Accounting, Business or Finance

Tools

Applied Epic

Ramp (or similar AP automation)

Job description

Insurance Accounting Specialist (Accounts Payable & Commissions)

Full Title: Insurance Accounting Specialist (Accounts Payable & Commissions)

Location: Northville or Ann Arbor, Michigan - Hybrid or remote considered for highly qualified candidates

Employment Type: Full-time

Compensation range: $65,000 - $85,000 base salary + potential for bonus

Tropolis is a leading national insurance brokerage focused on combining technology and data to drive growth, improve employee experience, and deliver exceptional customer service. Our mission, “Insuring Tomorrow Together,” reflects our commitment to being a trusted brokerage, embracing innovation, and building a collaborative culture with our agency partners, customers, carriers, and communities.

Position Overview

We are seeking an Insurance Accounting Specialist to manage core payable and commission accounting functions across one or more agency entities. This senior individual‑contributor role requires strong insurance agency accounting experience, Applied Epic proficiency, and the ability to independently manage complex workflows across multiple offices or agencies.

Key Responsibilities

• Process and manage vendor invoices across multiple agencies, ensuring accuracy, proper coding, and timely payment
• Reconcile vendor statements and resolve discrepancies independently
• Maintain vendor records, payment schedules, and supporting documentation
• Coordinate with accounting leadership on month‑end close and payable accruals

Commission Reporting & Payables

• Prepare, calculate, and process producer and agency commission statements
• Ensure commission calculations align with producer agreements and acquisition‑specific arrangements
• Investigate and resolve commission discrepancies in coordination with carrier relations and accounting

Agency Bill Payables

• Supervise outsourced agency bill service provider for agency bill payments, including carrier and premium‑related transactions
• Apply and reconcile agency bill activity accurately within Applied Epic
• Assist with agency bill account reconciliations and variance resolution

Systems, Reporting & Controls

• Utilize Applied Epic for agency bill and commission workflows
• Use Ramp and related tools for payable processing (preferred)
• Generate payable, commission, and agency bill reports as needed
• Document procedures and ensure consistent execution across agencies
• Work closely with accounting, carrier relations, compliance, and operations teams
• Support internal and external audits by providing documentation and explanations
• Assist with integration and stabilization of acquired agencies

Qualifications

Experience: 5+ years of accounting or accounts payable experience within an insurance agency or brokerage (required); multi‑office or multi‑entity agency experience (strongly preferred); hands‑on Applied Epic experience (required)

Education: Associate’s degree in Accounting, Business, Finance, or a related field preferred; equivalent insurance agency accounting experience may substitute for formal education

Certifications & Systems: Applied Epic certifications preferred but not required; Ramp or similar AP automation experience preferred

Skills & Competencies: Strong understanding of insurance commissions and agency bill workflows; high attention to detail and accuracy; ability to work independently and resolve issues without excessive escalation; strong Excel and accounting system proficiency; ability to document and follow standardized processes

Benefits

We offer a competitive and comprehensive benefits package, including flexible time off, 11 paid holidays, a 401(k) with 100% match on the first 4% with immediate vesting, and medical, dental, and vision plan options with 90% employer paid. Eligible for standard benefits, Tropolis Employee Purpose Plan with six months’ service, discretionary bonus target 5‑10% of base salary, and opportunity for growth and advancement in a dynamic organization.

We are an Equal Opportunity Employer and celebrate diversity in all forms. We are committed to creating an inclusive environment for all employees.