Real Estate - Administrative Assistant

Blackstone; New York (NY); On-site; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Life insurance

401(k) plan

Discretionary bonuses

Equity potential

Job summary

Blackstone Real Estate is seeking an Administrative Assistant to support Managing Directors and Senior Managing Directors by anticipating needs, exercising independent judgment, and delivering proactive, high-level support. Responsibilities include managing calendars, coordinating with assistants, gatekeeping calls, travel arrangements, and expense tracking.

The role requires discretion, organization, and strong communication, with opportunities for involvement in team events and special

Qualifications

• 7+ years supporting multiple senior executives in private equity/real estate or financial services.
• Demonstrated judgment, discretion, and professionalism in a fast-paced environment.
• Strong written and verbal communication, highly organized and reliable.

Responsibilities

• Manage complex calendars, prioritize meetings, and resolve scheduling conflicts.
• Serve as gatekeeper, handle calls and correspondence with discretion.
• Coordinate travel, visas, ground transport, and detailed itineraries.
• Oversee expense reporting and timely reimbursements.
• Maintain Excel-based tracking and support team initiatives.
• Provide back-up coverage for other senior professionals as needed.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Tools

Microsoft Office

PowerPoint

Outlook

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

Blackstone Real Estate

Blackstone is a global leader in real estate investing. Blackstone’s real estate business was founded in 1991 and has US $314 billion of investor capital under management. Blackstone is the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector, including logistics, data centers, residential, office and hospitality. Our opportunistic funds seek to acquire undermanaged, well-located assets across the world. Blackstone’s Core+ business invests in substantially stabilized real estate assets globally, through both institutional strategies and strategies tailored for income-focused individual investors including Blackstone Real Estate Income Trust, Inc. (BREIT). Blackstone Real Estate also operates one of the leading global real estate debt businesses, providing comprehensive financing solutions across the capital structure and risk spectrum, including management of Blackstone Mortgage Trust (NYSE: BXMT).

Job Description

The Administrative Assistant serves as a trusted partner to Managing Directors and Senior Managing Directors within the Blackstone Real Estate team by anticipating needs, exercising independent judgment, and delivering proactive, high-level support. The responsibilities include:

• Managing complex calendars, prioritizing internal and external meetings, coordinating with other assistants, and resolving scheduling conflicts across supported leaders.
• Serving as a primary point of contact and gatekeeper, handling calls and correspondence with professionalism, discretion, and sound decision-making.
• Anticipating leaders’ needs through adaptability and situational awareness across varying work styles and priorities.
• Providing high-touch support, including executive scheduling and occasional non-business matters, to maximize leaders’ time and effectiveness.
• Coordinating conference room bookings, meeting logistics, and visitor registration to ensure a seamless on-site experience.
• Organizing conferences and large-scale meetings, including schedules, materials, and vendor coordination.
• Arranging domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.
• Overseeing expense reporting, tracking receipts, and ensuring timely reimbursements.
• Maintaining Excel-based tracking systems to monitor projects, deadlines, and operational workflows.
• Assisting with team engagement initiatives, internal events, and special projects.
• Providing back-up coverage for other senior professionals and team members as needed.

Qualifications

Blackstone seeks individuals who thrive in collaborative environments, demonstrate strong judgment, and have a track record of excellence in prior roles.

The successful candidate should have:

• 7+ years of experience supporting multiple senior executives (C‑suite or equivalent), ideally within private equity, real estate, or financial services.
• Exceptional emotional intelligence, collaboration skills, and the ability to operate effectively in a fast‑paced environment.
• Proven ability to work autonomously while exercising discretion and sound decision‑making on behalf of executives.
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
• Excellent organizational, multitasking, and prioritization skills, with experience managing simultaneous responsibilities and deadlines.
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred.
• A high degree of professionalism, confidentiality, and accountability.
• Strong written and verbal communication skills.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual’s experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;
• Marketing Blackstone funds to new or existing clients;
• Supervising or training securities licensed employees;
• Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case‑by‑case basis. Please speak with your Blackstone Recruiting contact with any questions.