Institutional ADA Officer - HR Leave Management

The University of Texas Medical Branch; Galveston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

The University of Texas Medical Branch (UTMB Health) in Galveston, TX, is seeking a seasoned ADA Compliance and Leave Management professional. You will oversee the interactive process for accommodations, manage temporary and permanent duty cases, and drive compliance with ADA/ADAAA while coordinating with multiple campus partners.

You will monitor regulatory changes, analyze leave trends, and lead training on accommodation responsibilities for HR partners, managers, and staff.

Qualifications

• Bachelor's Degree in a clinical field, Human Resources, or a related field, and five (5) years of experience in leave administration, disability management, employee relations, HR compliance, or a related field.
• Certified ADA Coordinator Designation or comparable certification

Responsibilities

• Facilitate the interactive process for temporary and permanent medical accommodation requests to ensure coordination and adherence to policies regarding disabilities and equal opportunity.
• Manage the Leave as a Reasonable Accommodation Process to ensure ADA compliance and institutional policies for safe and timely return to work.
• Develop, implement, and maintain accommodation policies, procedures, and best practices.
• Monitor legislative and regulatory changes affecting leave and accommodation programs and update policies as needed.
• Analyze leave trends, identify risks, and recommend process improvements to enhance efficiency and employee experience.
• Provide or facilitate training to HR partners, managers, and employees regarding accommodation requirements and responsibilities.
• Collaborate with Facilities, Patient Services, Leave Management, Student Services, and others to address access needs for employees, patients, and students.
• Manage compliance with the Texas Mother-Friendly Worksite Program and related pregnancy/postpartum accommodations.
• Maintain and safeguard all ADA files and provide data for reporting on ADA compliance.
• Work with Internal Investigations and Office of Legal Affairs regarding ADA compliance complaints.
• Provide leadership to University committees addressing ADA issues.

Skills

ADA compliance knowledge

HR regulations (federal/state)

Communication skills

Stakeholder coordination

Ability to learn computer applications

Education

Bachelor's degree in clinical field/HR

Tools

Microsoft Office

Job description

Minimum Qualifications

Bachelor's Degree in a clinical field, Human Resources, or a related field, and five (5) years of experience in leave administration, disability management, employee relations, HR compliance, or a related field.

Required

Certified ADA Coordinator Designation or comparable certification

Preferred Qualifications

• Experience in Case Management
• Additional certifications such as SHRM-CP, SHRM-SCP, PHR, SPHR, CLMS, or equivalent.

Job Summary

Ensures institutional compliance with the Americans with Disabilities Act (“ADA”) of 1990 and the Americans with Disabilities Act Amendments Act (“ADAAA”) of 2008. Serves as the primary contact with employees and senior leadership through the accommodation process, both permanent and temporary. Provides ongoing management of all temporary or modified duty cases with a focus on return to work. Oversees the Texas Mother-Friendly Worksite Program. Serves as a resource for compliance around student accommodations.

Job Duties

• Facilitate the interactive process for all employees’ and applicants’ temporary and permanent medical accommodation requests to ensure coordination and adherence to all policies related to disabilities and equal opportunity.
• Manage the Leave as a Reasonable Accommodation Process to ensure compliance with the ADA as well as established institutional policies and procedures to ensure safe and timely return to work.
• Develop, implement, and maintain accommodation policies, procedures, and best practices.
• Monitor legislative and regulatory changes affecting leave and accommodation programs and recommend policy updates as needed.
• Analyze leave trends, identify operational risks, and recommend process improvements to enhance efficiency and employee experience.
• Provide or facilitate training and education to HR partners, managers, and employees regarding accommodation requirements and responsibilities.
• Collaborate with Facilities, Patient Services, Leave Management, Student Services, and other areas as identified to address access needs for employees, patients, and students.
• Manage compliance with the Texas Mother-Friendly Worksite Program and associated pregnancy and postpartum accommodations.
• Maintain and safeguard all ADA files and provide data for reporting on institutional ADA compliance.
• Work with the Department of Internal Investigations and Office of Legal Affairs regarding any complaints related to ADA compliance.
• Provide leadership and guidance to all University committees addressing ADA issues.
• Adhere to internal controls and reporting structure.
• Perform related duties as required.

Knowledge/Skills/Abilities

• Knowledge of Federal and State HR regulations, especially as related to ADA accommodations and leaves of absences
• Strong verbal and written communication skills
• Effective communication verbally and in writing (clear, concise, accurate)
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
• Ability to coordinate efforts with and influence various stakeholders, including employees, HRBPs, managers, etc., company-wide
• Ability to learn specialized computer applications

Salary Range

Actual salary commensurate with experience.

Working Environment/Equipment

• Travel to work sites within campus and other Texas locations.
• Experience with Microsoft Office products (Word, Excel, PowerPoint).
• May be exposed to such occupational hazards as communicable diseases, bloodborne pathogens, ionizing and non-ionizing radiation, hazardous medications, and disoriented or combative patients or others.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0827 -

Job

Business, Managerial & FinanceRegular

Shift

Standard

Employee Status

Manager

Job Level

Day Shift

Job Posting

Oct 28, 2026, 8:18:41 AM