HCSS HR Employee Leave Management Specialist

The University of Texas Medical Branch; Galveston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Texas Medical Branch (UTMB) is seeking an experienced Leave of Absence Administrator to manage UTMB Health Leave Policies, including FMLA, Military Leave and ADA coordination, in collaboration with Workers|s Compensation and the Sick Leave Pool. This contract role supports compliant processing and documentation.

The role requires subject-matter expertise, accurate eligibility reviews, ERP documentation, and staff training.

Qualifications

• Requires Associates Degree in Human Resources, related field, or equivalent.
• Requires 2 years HR, compliance or payroll experience.

Responsibilities

• Serves as subject matter expert for managers and employees regarding FMLA rules and regulations, state leave, and UTMB Family Medical Leave Process.
• Reviews and determines eligibility and tracks all UTMB employee Family Medical Leave and Military Leave requests.
• Documents leave requests in the electronic record system and communicates eligibility for Leave Benefits with employee and employer.
• Coordinates Sick Leave Pool application process in accordance with Texas statute and UTMB policy; provides documentation to medical reviewers.
• Preserves all documentation regarding leave in electronic system per UTMB retention schedule.
• Provides training sessions to UTMB Managers regarding medical and military leave processes (minimal travel may be required).
• Monitors and adheres to legislated updates regarding FMLA and Military Leave.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Skills

Excellent written communication

Verbal communication

Organizational skills

Microsoft Word

Outlook

Microsoft Office

Education

Associate’s degree in Human Resources or related field

2 years HR, compliance or payroll experience

Bachelor’s in HR or related field (preferred)

Tools

Word

Microsoft Office

Outlook

Job description

Job Description

Responsible for the administration of the UTMB Health Leave Policies and Procedures inclusive of Family Medical Leave, Military Leave, Leave of Absence, in coordination with Workers Compensation and the Sick Leave Pool, and Institutional ADA.

Responsible for the administration of the UTMB Health Leave Policies and Procedures inclusive of Family Medical Leave, Military Leave, Leave of Absence, in coordination with Workers Compensation and the Sick Leave Pool, and Institutional ADA.

Essential Job Functions

• Serves as the subject matter expert for managers and employees regarding the FMLA rules and regulations, State of Texas Leave, and the UTMB Family Medical Leave Process.
• Reviews, makes determination of eligibility, and tracks all UTMB employee Family Medical Leave and Military Leave requests in an accurate and timely manner.
• Documents leave requests in the electronic record system and communicates eligibility for Leave Benefits with the employee and employer. Creates the eligible employee leave case in the UTMB Health time capture system.
• Coordinates the Sick Leave Pool application process in accordance with Texas Statute and the UTMB Health Process. Provides the documentation from the health care provider to the qualified medical reviewer(s) and communicates with the employee regarding the decision.
• Preserves all documentation regarding leave in the electronic system according to the UTMB Health document retention schedule.
• Provides training sessions to UTMB Managers throughout the State regarding the UTMB Health medical and military leave process (minimal travel may be required).
• Participates in process updates.
• Monitors and adheres to legislated updates regarding FMLA and Military Leave.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Knowledge/Skills/Abilities

• Must possess excellent written and verbal communication skills and have the capacity to work with a variety of levels within an organization while keeping on task delivering excellence in customer service even in challenging situations.
• Must be self-motivated and highly organized with the ability to multi-task daily.
• Must be proficient in Word, Microsoft Office including Outlook.

Education & Experience

Minimum Qualifications:

• Associate’s Degree in Human Resources, related field, or equivalent.
• 2 Years HR, Compliance or Payroll Experience.

Preferred Qualifications:

• Bachelors in HR or related field.

WORKING ENVIRONMENT/EQUIPMENT

Standard office environment. Position is located at UTMB Health Central Campus within the Employee Health and Wellness offices. Some in-state travel for training may be required.

Standard office equipment.

Work hours are Mon-Fri (8am-5pm).

• This is a contract position through HealthCare Systems Staffing, UTMB’s in‑house staffing agency. As such, UTMB benefits are not included, with the exception of the 401k retirement plan offered through HealthCare Systems Staffing.*

Primary Location

United States-Texas-Galveston

Job

Clerical & Administrative Support

Organization

HealthCare System StaffingContractual

Employee Status

Non-Manager

Job Level

Day Shift

Travel

No

Job Posting

Aug 7, 2026, 12:44:50 PM