Institutional ADA Officer - HR Leave Management

University-of-Texas-Medical-Branc; Galveston (TX); On-site; USD 90,000 - 110,000; Full time

Job summary

UTMB Health is seeking an Institutional ADA Officer (Certified) for on-site HR Leave Management to oversee ADA compliance and accommodation processes. The role serves as a primary contact for employees and leaders through the accommodation workflow, focusing on return-to-work and temporary or modified duties.

The position requires a certified ADA Coordinator designation and a bachelor's degree in a relevant field, with 5 years of leave administration or related HR experience.

Qualifications

• Bachelor’s degree in a clinical field, HR, or related field.
• Certified ADA Coordinator designation or comparable certification.
• 5 years of experience in leave administration, disability management, or related HR areas.
• Preferred: case management experience and HR compliance knowledge.

Responsibilities

• Facilitate the interactive process for temporary and permanent medical accommodation requests to ensure adherence to policies related to disabilities and equal opportunity.
• Manage the Leave as a Reasonable Accommodation Process to ensure compliance with the ADA and institutional policies for timely return to work.
• Develop, implement, and maintain accommodation policies, procedures, and best practices.
• Monitor legislative and regulatory changes affecting leave and accommodation programs and recommend updates.
• Analyze leave trends, identify operational risks, and recommend process improvements.
• Provide training to HR partners, managers, and employees regarding accommodation requirements and responsibilities.
• Collaborate with Facilities, Patient Services, Leave Management, and other areas to address access needs.
• Maintain compliance with the Texas Mother-Friendly Worksite Program and related accommodations.
• Maintain ADA files and provide data for reporting on institutional compliance.
• Work with Internal Investigations and Office of Legal Affairs on ADA compliance matters.
• Provide leadership to University committees addressing ADA issues.

Skills

ADA compliance

Leave administration

Interpersonal communication

Regulatory knowledge

Policy development

Stakeholder collaboration

Microsoft Office

Education

Bachelor's Degree in a clinical field, Human Resources, or a related field

Certified ADA Coordinator Designation or comparable certification

SHRM-CP, SHRM-SCP, PHR, SPHR, CLMS, or equivalent certifications

Job description

Institutional ADA Officer (Certified), On-Site - HR Leave Management

Bachelor's Degree in a clinical field, Human Resources, or a related field, and five ( 5) years of experience in leave administration, disability management, employee relations, HR compliance, or a related field .

Required:

Certified ADA Coordinator Designation or comparable certification

Preferred Qualifications:

• Experience in Case Management
• Additional certifications such as SHRM-CP, SHRM-SCP, PHR, SPHR, CLMS, or equivalent.

Job Summary:

Ensures institutional compliance with the Americans with Disabilities Act (“ADA”) of 1990 and the Americans with Disabilities Act Amendments Act (“ADAAA”) of 2008. Serves as the primary contact with employees and senior leadership through the accommodation process, both permanent and temporary. Provides ongoing management of all temporary or modified duty cases with a focus on return to work. Oversees the Texas Mother-Friendly Worksite Program. Serves as a resource for compliance around student accommodations.

Job Duties:

• Facilitate the interactive process for all employees’ and applicants’ temporary and permanent medical accommodation requests to ensure coordination and adherence to all policies related to disabilities and equal opportunity.
• Manage the Leave as a Reasonable Accommodation Process to ensure compliance with the ADA as well as established institutional policies and procedures to ensure safe and timely return to work.
• Develop, implement, and maintain accommodation policies, procedures, and best practices.
• Monitor legislative and regulatory changes affecting leave and accommodation programs and recommend policy updates as needed.
• Analyze leave trends, identify operational risks, and recommend process improvements to enhance efficiency and employee experience.
• Provide or facilitate training and education to HR partners, managers, and employees regarding accommodation requirements and responsibilities.
• Collaborate with Facilities, Patient Services, Leave Management, Student Services, and other areas as identified to address access needs for employees, patients, and students.
• Manage compliance with the Texas Mother-Friendly Worksite Program and associated pregnancy and postpartum accommodations.
• Maintain and safeguard all ADA files and provide data for reporting on institutional ADA compliance.
• Work with the Department of Internal Investigations and Office of Legal Affairs regarding any complaints related to ADA compliance.
• Provide leadership and guidance to all University committees addressing ADA issues.
• Adhere to internal controls and reporting structure.
• Perform related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of Federal and State HR regulations, especially as related to ADA accommodations and leaves of absences
• Strong verbal and written communication skills
• Effective communication verbally and in writing (clear, concise, accurate)
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
• Ability to coordinate efforts with and influence various stakeholders, including employees, HRBPs, managers, etc., company-wide
• Ability to learn specialized computer applications

Salary Range:

Actual salary commensurate with experience.

• Travel to work sites within campus and other Texas locations.
• Experience with Microsoft Office products (Word, Excel, PowerPoint).
• May be exposed to such occupational hazards as communicable diseases, bloodborne pathogens, ionizing and non-ionizing radiation, hazardous medications, and disoriented or combative patients or others.

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

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