Institute Reception & Admin Specialist

University of Oregon; Eugene (OR); On-site; USD 27,000 - 40,000; Full time

Job summary

The Ballmer Institute for Children's Behavioral Health at the University of Oregon seeks an Institute Support Specialist to manage reception operations and provide high-level office support for faculty, staff, and students.

Reporting to the Executive Assistant, you will coordinate calendars, travel, desk management, and support for the Community Advisory Board, ensuring smooth day-to-day operations and exceptional service.

Qualifications

• Two years of general clerical experience; one year typing/word processing or document generation.
• Associate's degree in Office Occupations or equivalent; or certificate with 1 year clerical experience.
• College courses in Office Occupations/Technology substitute for experience year-for-year.

Responsibilities

• Oversee all operations of the Ballmer Institute Reception Desk and provide high-level customer service.
• Coordinate scheduling, travel support for institute leaders, and manage front desk area.
• Support the Community Advisory Board and ensure timely completion of tasks.

Skills

Microsoft Office

Strong organizational skills

Interpersonal skills

Time management

Education

Associate's degree in Office Occupations or Office Technology

Certificate in Office Occupations or Office Technology

Tools

Canvas

Website tools

Job description

The Ballmer Institute for Children's Behavioral Health at the University of Oregon seeks an Institute Support Specialist to manage reception operations and provide high-level office support for faculty, staff, and students.

Reporting to the Executive Assistant, you will coordinate calendars, travel, desk management, and support for the Community Advisory Board, ensuring smooth day-to-day operations and exceptional service.