Institute Fellowships & Operations Coordinator

Harvard Faculty of Arts and Sciences; Cambridge (MA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Healthcare benefits

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Campus perks

Job summary

Harvard Faculty of Arts and Sciences is seeking an Institute Coordinator to provide administrative and operational support to the Rowland Institute. The role centers on fellowship recruitment, executive support, events, and communications, with full-time on-campus presence required.

The position requires a minimum of three years in administrative or customer-support roles, strong organizational and communication skills, and the ability to manage complex calendars and travel logistics for senior

Qualifications

• Minimum three years of administrative or customer support experience.
• Administrative experience in a customer service, higher-education, or operations-oriented office desirable.
• Ability to work independently and with a team; strong organizational skills.
• Excellent communication and interpersonal skills; ability to handle diverse inquiries.

Responsibilities

• Coordinate Rowland Fellowship recruitment pipeline, including posting job listings and tracking submissions.
• Serve as central contact for applicants; organize files and schedule review committees and interviews.
• Plan multi-day candidate visit logistics including travel, lodging, and itineraries.
• Draft and manage high-level correspondence; assist with grant docs and letters of recommendation.
• Oversee the Director's calendar and executive coordination; manage meetings and briefing materials.
• Lead planning and execution of institute events, talks, and community activities.
• Manage guest experiences, visiting speakers, and campus hospitality.

Skills

Admin experience

Customer service

Independent work

Team collaboration

Communication

Office software

Tools

Microsoft Office

Outlook

OneNote

Excel

Google Suite

Job description

Harvard Faculty of Arts and Sciences is seeking an Institute Coordinator to provide administrative and operational support to the Rowland Institute. The role centers on fellowship recruitment, executive support, events, and communications, with full-time on-campus presence required.

The position requires a minimum of three years in administrative or customer-support roles, strong organizational and communication skills, and the ability to manage complex calendars and travel logistics for senior