Institute Events & Administrative Coordinator

MPI San Diego Chapter (MPISD); Princeton (NJ); On-site; USD 66,000 - 76,000; Full time

Job summary

Princeton University in Princeton, New Jersey, is seeking an Events and Administrative Coordinator to join the PIIRS team. The role supports front desk operations, coordinates complex events, and provides administrative and financial services to PIIRS leadership and programs.

The position requires attention to detail, ability to manage multiple priorities, and flexibility for occasional evening or weekend activities related to Institute events; on-site work is expected.

Qualifications

• Bachelor's degree or equivalent education and experience.
• Two to three years of relevant experience in administrative operations, event management, financial administration, or executive support.
• Experience processing expenses, reimbursements, travel arrangements, or financial transactions in a professional setting.
• Demonstrated ability to manage multiple priorities and work effectively in a highly collaborative environment.
• Experience providing administrative support to senior leaders or managing confidential information preferred.

Responsibilities

• Serve as the front desk and first point of contact for PIIRS by welcoming guests and visitors, answering general questions, and routing inquiries to staff.
• Reserve PIIRS seminar rooms and manage the reservation calendar with campus partners.
• Maintain contact lists, calendars, and lists with accuracy and attention to detail.
• Order office and event supplies; manage mail, shipping, and related services.
• Coordinate and support office move-in/move-out activities with campus partners.
• Assist with visitor logistics, onboarding, and expense reconciliation.
• Support Concur expense reports, travel reimbursements, and vendor transactions.

Skills

Administrative support

Multiple priorities

Senior leaders support

Education

Bachelor's degree

Tools

Concur

PeopleSoft

Prime Marketplace

Mailchimp

Job description

Princeton University in Princeton, New Jersey, is seeking an Events and Administrative Coordinator to join the PIIRS team. The role supports front desk operations, coordinates complex events, and provides administrative and financial services to PIIRS leadership and programs.

The position requires attention to detail, ability to manage multiple priorities, and flexibility for occasional evening or weekend activities related to Institute events; on-site work is expected.