Events & Administrative Specialist for Global Programs

Socket.dev; Princeton (NJ); On-site; USD 66,000 - 76,000; Full time

Job summary

Princeton University’s PIIRS seeks an Events and Administrative Coordinator to support office operations, coordinate complex events, and assist with financial processes. This role reports to the Assistant Director, Finance and Administration and acts as a hub for travel, budgeting, and program coordination.

Responsibilities include front desk duties, room reservations, expense reconciliation, and collaboration with campus partners.

Qualifications

• Bachelor's degree or equivalent education and experience.
• Two to three years of relevant experience in administrative operations, event management, financial administration, or executive support.
• Experience processing expenses, reimbursements, travel arrangements, or financial transactions in a professional setting.
• Demonstrated ability to manage multiple priorities and work effectively in a highly collaborative environment.
• Experience providing administrative support to senior leaders or managing confidential information preferred.

Responsibilities

• Office Administration and Executive Support: front desk, welcome guests, route inquiries, manage calendars and mail.
• Event Management: plan and oversee signatures events and large conferences including budgets, travel, catering, and logistics.
• Communications and Reporting Support: assist with annual report production, publicity, and updating event content.
• Coordinate with PIIRS teams for travel, payments, and travel arrangements for PIIRS programs.
• Support student engagement and recruitment activities and oversee events calendar for strategic visibility.
• Convene advance production meetings and coordinate publicity and post-event communications.

Skills

Administrative operations

Event management

Financial administration

Executive support

Education

Bachelor's degree or equivalent

Tools

Concur

PeopleSoft

Prime Marketplace

Mailchimp

Job description

Princeton University’s PIIRS seeks an Events and Administrative Coordinator to support office operations, coordinate complex events, and assist with financial processes. This role reports to the Assistant Director, Finance and Administration and acts as a hub for travel, budgeting, and program coordination.

Responsibilities include front desk duties, room reservations, expense reconciliation, and collaboration with campus partners.