Academic Events & Admin Coordinator

Princeton University; Princeton (NJ); On-site; USD 66,000 - 76,000; Full time

Job summary

Princeton University is seeking an Events and Administrative Coordinator for the Princeton Institute for International and Regional Studies (PIIRS). The role supports the PIIRS leadership, manages key office functions, and coordinates complex events and travel for faculty and programs.

The position requires a Bachelor's degree (or equivalent) and 2–3 years in administrative operations or event management, with experience using Concur, PeopleSoft, Prime Marketplace, and Mailchimp.

Qualifications

• Bachelor's degree or equivalent education and experience.
• Two to three years of relevant experience in administrative operations, event management, financial administration, or executive support.
• Experience processing expenses, reimbursements, travel arrangements, or financial transactions in a professional setting.
• Demonstrated ability to manage multiple priorities and work effectively in a highly collaborative environment.
• Experience providing administrative support to senior leaders or managing confidential information preferred.

Responsibilities

• Office Administration and Executive Support: serve as front desk, welcome guests, route inquiries, manage calendars and contacts, arrange mail and supplies, assist with travel and expense processes, and support executives.
• Event Management: collaborate to produce signature PIIRS events, manage budgets, travel, room reservations, catering, tech, and logistics; coordinate with program managers on conferences and symposia.
• Communications and Reporting Support: assist with annual report production, maintain event calendars, support publicity and post-event communications, update program content.

Skills

Administrative operations

Event management

Financial administration

Executive support

Travel arrangements

Expense processing

Confidential handling

Education

Bachelor's degree or equivalent

Tools

Concur

PeopleSoft

Prime Marketplace

Mailchimp

Job description

Princeton University is seeking an Events and Administrative Coordinator for the Princeton Institute for International and Regional Studies (PIIRS). The role supports the PIIRS leadership, manages key office functions, and coordinates complex events and travel for faculty and programs.

The position requires a Bachelor's degree (or equivalent) and 2–3 years in administrative operations or event management, with experience using Concur, PeopleSoft, Prime Marketplace, and Mailchimp.