Global Events & Administrative Coordinator

Careerwebsite; Princeton (NJ); On-site; USD 66,000 - 76,000; Full time

Job summary

The Events and Administrative Coordinator at Princeton University’s PIIRS program is a key member of the administrative team, reporting to the Assistant Director, Finance and Administration. The role coordinates front desk duties, manages events and conferences, and supports the PIIRS leadership with financial and travel processes.

The position offers a flexible schedule in support of Institute events and requires coordination across PIIRS programs, including the Global Seminars program.

Qualifications

• Bachelor's degree or equivalent education and experience.
• 2–3 years in administrative operations, event management, or executive support.
• Experience processing expenses, reimbursements, or travel arrangements.
• Ability to manage multiple priorities in a collaborative environment.
• Experience supporting senior leaders or handling confidential information (preferred).

Responsibilities

• Serve as front desk and first contact for PIIRS visitors.
• Reserve PIIRS seminar rooms and manage the institute's calendar.
• Support Concur, travel reimbursements, and purchase orders.
• Coordinate major events and large conferences with budgets and logistics.
• Support communications and annual reporting efforts.

Skills

Administrative operations

Event management

Financial administration

Executive support

Travel arrangements

Education

Bachelor's degree or equivalent

Tools

Concur

PeopleSoft

Prime Marketplace

Mailchimp

Job description

The Events and Administrative Coordinator at Princeton University’s PIIRS program is a key member of the administrative team, reporting to the Assistant Director, Finance and Administration. The role coordinates front desk duties, manages events and conferences, and supports the PIIRS leadership with financial and travel processes.

The position offers a flexible schedule in support of Institute events and requires coordination across PIIRS programs, including the Global Seminars program.