Installation Scheduling Coordinator

SUPERIOR FLOORS LLC; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Superior Floors LLC is seeking an Installation Scheduling Coordinator to manage daily and weekly installation schedules, ensuring efficient work assignment and accurate documentation. You will collaborate with the Installation Operations Coordinator to keep customers and internal teams informed and to minimize interruptions.

The role requires bilingual English/Spanish communication, strong scheduling and resource planning skills, and proficiency in Microsoft Office and RFMS.

Qualifications

• Fluent in English and Spanish with ability to communicate with internal teams and installation contractors.
• Experience in scheduling and resource planning.
• Proficiency with Microsoft Office and RFMS.
• Strong attention to detail and organizational skills.

Responsibilities

• Prepare daily and weekly installation schedules for review and approval.
• Review incoming work orders for completeness and installation readiness.
• Balance installer workloads based on skills, geography, and capacity.
• Monitor installer availability, time away, and scheduling conflicts.
• Coordinate schedule adjustments resulting from customer requests or operational changes.
• Complete Installer Payroll Processing each week.
• Create and maintain installer/provider records, ensuring all required documentation is complete, accurate, and current.
• Audit completed daily schedules to verify all installations, corrections, and changes have been accurately documented in RFMS and supporting systems.
• Document scheduling decisions, changes, and exceptions to support development of standardized scheduling procedures and future training.

Skills

Scheduling & resource planning

Microsoft Office

RFMS

Attention to detail

Bilingual English/Spanish

Job description

Position Summary

The Installation Scheduling Coordinator is responsible for coordinating and preparing the daily and weekly installation schedule to ensure work is assigned efficiently, changes and corrections have been documented, customers and internal teams are informed, and installation crews are positioned for success. This role partners closely with the Installation Operations Coordinator to manage documentation, supports quality initiatives, and minimizes operational interruptions so the Senior Installation Manager can focus on leadership, scheduling strategy, and continuous improvement.

Primary Responsibilities

• Prepare daily and weekly installation schedules for review and approval.
• Review incoming work orders for completeness and installation readiness.
• Balance installer workloads based on skills, geography, and capacity.
• Monitor installer availability, time away, and scheduling conflicts.
• Coordinate schedule adjustments resulting from customer requests or operational changes.
• Complete Installer Payroll Processing each week.
• Create and maintain installer/provider records, ensuring all required documentation is complete, accurate, and current.
• Audit completed daily schedules to verify all installations, corrections, and changes have been accurately documented in RFMS and supporting systems.
• Document scheduling decisions, changes, and exceptions to support development of standardized scheduling procedures and future training.

Customer & Internal Communication

Process Documentation & Continuous Improvement

Job Closeout & Documentation

Cross-Functional Collaboration

Knowledge, Skills & Abilities

• Bilingual (English/Spanish) with the ability to effectively communicate with both internal teams and installation contractors.
• Scheduling and resource planning
• Microsoft office and RFMS
• Attention to detail

Core Competencies

• Critical Thinking

Physical & Work Requirements

• Primarily office environment with frequent computer use.
• Occasional visits to warehouse
• Ability to sit, stand, and use office equipment for extended periods.
• Occasional lifting up to 20 pounds

About Us

Through the last two decades, Superior Floors has grown into a mainstay within the ever-competitive DFW-area multifamily commercial flooring segment. Privately owned and operated, the company has built a strong reputation for ethical and responsible behavior both on and off the job site. Superior also extends their services into the residential, builder, and commercial spaces alike, maintaining a quality workmanship and friendly service not easily found elsewhere.

Are you fluent in both English and Spanish? *

Are you legally authorized to work in the US? *

Are you willing and able to commute to our office? *

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