Install Coordinator

Mark VII - Clean Cars®; Arvada (CO); On-site; USD 38,572 - 45,460; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid Short-Term and Long-Term Disability

401(k) plan with company matching

Accrued Paid Time Off (PTO) and paid sick leave

Professional development opportunities

Job summary

Mark VII - Clean Cars® is seeking an Install Coordinator in Arvada, Colorado. This role involves scheduling installations, communicating with customers, and managing documentation to support installation projects. The coordinator plays a pivotal role in maintaining workflow and technician productivity.

We require 2+ years of experience in scheduling or administrative support, and a High School Diploma is essential, with an Associate's degree preferred. Join us to contribute to an innovative team focused on operational excellence.

Qualifications

• 2+ years of experience in scheduling or administrative support.
• Experience in a fast-paced, logistics-heavy environment.

Responsibilities

• Schedule installations and assign technicians to projects.
• Communicate with customers about installation requirements.
• Prepare job packets and documentation for field teams.
• Ensure all materials and equipment are ready for jobs.
• Update job status in internal systems.

Skills

Strong organizational skills

Excellent verbal communication

Proficiency in workforce management software

Basic logistical planning

Proficient in MS Office

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

MS Office Suite

Job description

Summary

The Install Coordinator is responsible for managing the day‑to‑day scheduling, communication, and administrative support necessary for installation projects. This role focuses on operational support, documentation, and customer communication to ensure technicians have the resources required to complete jobs successfully. The coordinator has a direct impact on daily workflow, technician productivity, and the consistency of customer communication.

Hourly Wage: $28.00-$33.00

Roles & Responsibilities

• Schedules installations and assigns appropriate technicians to specific projects.
• Communicates directly with customers regarding installation dates, site access, and specific requirements.
• Prepares comprehensive job packets, documentation, and work orders for field teams.
• Verifies that all necessary materials and equipment are ready and available for each scheduled job.
• Updates internal systems with real‑time job status and technician notes.
• Supports the billing process by providing accurate and timely job details.
• Resolves tactical scheduling or logistical issues as they arise.
• Acts as an individual contributor with no direct reports, focusing on tactical daily logistics.
• Ensures a seamless flow of information between the customer and the installation team.
• Other duties as assigned.

Job Requirements

Education & Experience

• High School Diploma or equivalent; Associate’s degree preferred.
• 2+ years of experience.
• Prior experience in scheduling, dispatching, or administrative support within a manufacturing or service environment.
• Experience working within a fast‑paced, logistics‑heavy department.

Functional/Technical Knowledge, Skills & Abilities

• Strong organizational skills with the ability to manage multiple schedules simultaneously.
• Excellent verbal and written communication skills for professional customer interaction.
• Proficiency in utilizing workforce management software and updating internal databases.
• Basic understanding of logistical planning and resource coordination.
• Proficient in MS Office products (Excel, Word, Outlook, PowerPoint).
• Ability to make quick, tactical decisions to resolve scheduling conflicts.

Physical Requirements

• Ability to travel to various regional locations or job sites as required.
• Standard office environment requirements with occasional field visits to conduct audits or site inspections.
• The ability to occasionally lift and move up to 50 lbs. of equipment or documents.

Benefits & Perks

• Health & Wellness: Medical, dental, and vision insurance, plus 24/7 virtual care and mental health support via Teladoc. Includes tax‑advantaged HSA and FSA savings options.
• Financial Security: Company‑paid Short‑Term Disability, Long‑Term Disability, and $25,000 in Life/AD&D insurance at no cost to you.
• Retirement: 401(k) plan with company matching to help you build long‑term wealth.
• Time Off: Accrued Paid Time Off (PTO), paid sick leave, and paid company holidays to support a healthy work‑life balance.
• Supplemental Plans: Voluntary accident and critical illness insurance.
• Growth & Innovation: Professional development opportunities and the chance to work with industry‑leading technology in a team‑oriented environment.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.

Note: Benefits are subject to plan terms and eligibility requirements. Full details are available in the Summary Plan Descriptions provided by Human Resources.