Installation Coordinator

Signs of Success, Inc.; Santa Maria (CA); On-site; USD 60,000 - 76,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Training & development

Job summary

Signs of Success, Inc. is seeking an Installation Coordinator to manage daily install logistics, contractor communication, site readiness checks, install packet follow-up, and post-install resets.

You will work with site superintendents, PM/designers, production, vendors, and installers to ensure field crews arrive with clear plans, accurate instructions, and ready materials. This role requires proactive communication, strong organization, and persistence to secure timely, safe, and compliant

Qualifications

• Experience in construction scheduling, trade dispatch, installation planning, subcontractor administration, or another fast-paced coordination role.
• Strong follow-through and ability to manage many moving parts simultaneously.
• Comfort with phone calls and asking direct, detailed questions.
• Ability to read basic plans, drawings, work orders, or technical notes, or willingness to learn.

Responsibilities

• Verify site readiness with contractors and superintendents, confirming access, surfaces, phasing, hours, and conditions that affect installation.
• Audit upcoming install packets for drawings, permits, hardware, contacts, and notes; follow up on missing/unclear details.
• Coordinate production and material readiness; confirm what is ready and what is missing for realistic install dates.
• Guide installers with packets, materials, and clear instructions; arrange lifts, equipment rental, hotels, and travel as needed.
• Track mobilizations and allocate work to trips, identifying opportunities to reduce cost.
• Debrief after installs; collect photos and notes; document completed work and next steps.

Skills

Construction scheduling

Trade dispatch

Installation planning

Subcontractor administration

Project coordination

Communication

Detail orientation

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Training & development

Signs of Success is seeking an Installation Coordinator to manage daily install logistics, contractor communication, site readiness checks, install packet follow-up, and post-install resets.

You will work with site superintendents, PM/designers, production, vendors, and installers to make sure field crews arrive on site with accurate instructions, ready materials, proper equipment, and a clear plan.

This is not a quiet back-office role. You will need to make calls, ask detailed questions, follow up repeatedly, and keep pushing until the install status is clear. You do not need to know signage on day one, but you do need to be organized, persistent, and comfortable working around direct people.

Primary Responsibilities

• Site & Contractor Verification: Call contractors and superintendents ahead of scheduled installs to confirm site readiness, access, surfaces, phasing, site hours, storage, turnover timing, and any conditions that could affect installation. Do not just ask, “When do you want us there?” Your job is to understand whether the site is actually ready.
• Install Packet Auditing: Review upcoming install packets for drawings, permits, hardware, contact information, access notes, site instructions, and missing or unclear details. Follow up with PMs when packets are late, incomplete, or unclear.
• Production & Material Readiness: Check with production, buyouts, and hardware/materials to confirm what is ready, what is missing, and whether the install date is realistic.
• Daily Crew Launch & Logistics: Help installers leave prepared with packets, materials, hardware, site contacts, and clear instructions. Coordinate lifts, equipment rentals, hotels, and travel as needed.
• Mobilization Awareness: Track how many mobilizations are included, what work belongs on each trip, and what equipment is needed. Look for opportunities to reduce cost.
• Post-Install Reset: Debrief installers, collect photos, marked-up notes, unused hardware, and paper install packets. Document what was completed, what remains, where materials are stored, and what happens next.
• Monday Calendar Review: Prepare for and participate in the Monday install calendar meeting by reviewing what was completed last week, what is planned this week, what is coming up, and what is needed from PMs, production, buyouts, or ownership.

This Role IS For You If:

• You have experience in construction scheduling, trade dispatch, installation planning, subcontractor administration, project coordination, or another fast-paced coordination role.
• You have strong follow-through and can manage many moving parts at once.
• You are comfortable making phone calls and asking direct, detailed questions.
• You can handle direct communication without taking it personally.
• You are comfortable using the right communication method for the situation - phone, email, message, or in-person follow-up - until the answer is clear.
• You can read basic plans, drawings, work orders, or technical notes, or are willing and able to learn.

This Role IS NOT For You If:

• You avoid phone calls, uncomfortable follow-up, repeated reminders, or direct feedback.
• You struggle to track details, competing priorities, or missing information.
• You dislike checklist work, documentation, file arching, or daily logistics.
• You are hesitant to hold installers, vendors, contractors, or internal team members accountable for needed information.
• You need every task handed to you before taking action.

Competitive pay, PTO, holidays, medical, dental, matched 401k, and a company-sponsored gym membership included.