Installation Coordinator

Aerotek; False Pass (AK); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)

Paid holidays

Vacation or Sick Leave

Job summary

Aerotek is seeking a reliable Installation Coordinator to support our installation team in Allentown, PA. This contract-to-hire position will involve setting up new jobs, coordinating equipment orders, submittals, and billing processes, with a focus on accuracy and teamwork.

The role requires strong communication and typing skills, proficiency in Word and Excel, and experience with Sage accounting software. This is a fully onsite opportunity with long-term growth potential.

Qualifications

• Strong communication and typing skills.
• Proficient with Microsoft Word and Excel.
• Experience with Sage accounting software.

Responsibilities

• Setups new jobs.
• Order large equipment.
• Track submittals and manage submittals.
• Create end-of-job binders and distribute by email or mail.
• Handle billing for installation projects.
• Complete AIA form sheets and attach to billing.
• Process time-and-material billing.
• Create work orders for field teams.
• Use Word, Excel and Sage for accounting tasks.
• Demonstrate good communication and typing skills during daily tasks.

Skills

Communication

Typing

MS Word

MS Excel

Tools

Sage accounting software

Job description

Job Description

We are seeking a reliable and organized Installation Coordinator to support our installation team and ensure projects run smoothly from start to finish. Responsibilities include setting up new jobs, ordering large equipment, tracking submittals, creating work orders, preparing closeout/job binders, and coordinating billing, including AIA and time-and-material invoices. The ideal candidate will have strong communication and typing skills, be proficient with Microsoft Word, Excel, and Sage accounting software, and be able to manage multiple tasks in a fast-paced environment. This is a long-term opportunity with a stable company that values teamwork, accuracy, and professional growth.

Responsibilities

1. Installation coordinator with Mike
2. Setups new jobs
3. Orders large equipment orders
4. Asks for submittals and keep track of submittals
5. Makes up end of job binders and sends them out in email or mails booklet out
6. Billing for installation
7. AIA form sheet filled out and send with billing information
8. Time and material billing
9. Create work orders for the guys
10. Work with word, excel and Sage is our accounting package
11. Good communication skills and typing skills
12. Long term employment

Why Work Here?

Employees enjoy a supportive environment that offers paid holidays while on contract and a comprehensive benefits package upon conversion, including medical, dental, vision, 401(k), sick days, and vacation days. The organization invests in professional growth by assisting team members who wish to pursue additional HVAC certifications, fostering long-term career development and advancement opportunities.

Job Type & Location

This is a Contract to Hire position based out of ALLENTOWN, PA.

Pay and Benefits

The pay range for this position is $25.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in ALLENTOWN,PA.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.