Inspections Scheduler & Operations Coordinator

Summit Fire & Security LLC; Hartford (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

Summit Fire & Security LLC in Hartford, CT is seeking an Inspections Coordinator to manage office tasks for the Service and Inspections departments. Responsibilities include scheduling quarterly and annual sprinkler inspections, coordinating pump equipment, and ensuring timely communication with customers.

The role requires a HS diploma or equivalent, with associate degree preferred, and at least one year scheduling facility services and computer experience.

Qualifications

• HS Diploma or equivalent required.
• 1 year scheduling facility services experience preferred.
• 1 year of professional computer skills.
• Must comply with Drug and Alcohol policy and background screening requirements.
• Efficient time management and organizational skills.
• Demonstrated critical thinking and ability to prioritize initiatives.
• Collaborator and ability to work with all levels of employees.
• Strong diligence and accuracy.

Responsibilities

• Schedule quarterly and annual sprinkler inspections with customers.
• Coordinate the necessary pump equipment to perform the inspection.
• Schedule annual fire alarm inspections with customers.
• Coordinate with elevator contracts to perform the fire alarm inspection.
• Schedule annual and semiannual suppression inspections with customers.
• Schedule all necessary subcontractors, lifts and third-party inspections.
• Review reports with Inspections Operations Manager and upload for customer access.
• Communicate system impairments and service requests to the appropriate Manager.
• Communicate with internal and external customers in a professional manner.
• Provide backup assistance on phones for the administrative assistant.
• Other duties as assigned.

Skills

Scheduling

Time management

Customer service

Communication

Education

HS Diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Salesforce (preferred)

Job description

Summit Fire & Security LLC in Hartford, CT is seeking an Inspections Coordinator to manage office tasks for the Service and Inspections departments. Responsibilities include scheduling quarterly and annual sprinkler inspections, coordinating pump equipment, and ensuring timely communication with customers.

The role requires a HS diploma or equivalent, with associate degree preferred, and at least one year scheduling facility services and computer experience.