Inspections & Billing Coordinator

Allied-Fire-Protection,-Lp; Carrollton (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Allied-Fire-Protection, LP is seeking an Inspections Administrator in Carrollton, TX, a full-time clerical role. Responsibilities include setup in Service Trade, billing support for national accounts, credit monitoring, PO processing, and reporting.

The candidate will manage electronic/hard folders, invoices, and backflow reporting with a focus on accurate record keeping. The position requires strong communication, organization, and MS Office skills, with familiarity in AIA construction billing.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Experience in customer service and purchasing/P.O. processes.
• Familiar with AIA construction billing.

Responsibilities

• Set up jobs in Service Trade.
• National Accounts Coordinator for Service customers—billing support.
• Monitor credit approval; check payment history in Sage/Service Trade.
• Create electronic and hard folders; process monthly reminders.
• Prepare contracts before sending to contract admin; issue POs.
• Enter PO receipts and upload pick tickets to POs; request invoices.
• Process reports from inspection superintendent; ensure all data is included.
• Invoice jobs in Sage/Service Trade and send to customers.
• Scan paperwork; maintain electronic folders; filing.
• Backflow reporting to cities; license maintenance in portals.
• Issue credits; address invoice-related customer issues.
• Research POs, collections, and payments discrepancies.

Skills

Communication skills

Attention to detail

Organization

MS Office

Computer literacy

Education

High school diploma

Bachelor’s degree preferred

Tools

Sage/Service Trade

Computer Ease

Microsoft Office Suite

Job description

Allied-Fire-Protection, LP is seeking an Inspections Administrator in Carrollton, TX, a full-time clerical role. Responsibilities include setup in Service Trade, billing support for national accounts, credit monitoring, PO processing, and reporting.

The candidate will manage electronic/hard folders, invoices, and backflow reporting with a focus on accurate record keeping. The position requires strong communication, organization, and MS Office skills, with familiarity in AIA construction billing.