Inspections Billing Specialist

Priority Dispatch Corp.; King of Prussia (PA); On-site; USD 30,000 - 34,000; Full time

Job summary

Oliver Fire Protection & Security in King of Prussia, PA is seeking an Inspections Administrator – Billing Coordinator to join our Operations Support team. You will ensure accurate and timely invoicing for inspection work by preparing final invoices, verifying documentation, and coordinating with internal teams and customers.

This role requires attention to detail, 3+ years of office administration, and proficiency with Word and Excel.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of office administrative experience.
• Proficiency with Word and Excel.
• Strong attention to detail with documentation review.
• Excellent verbal and written communication.

Responsibilities

• Process final invoices accurately and timely, verifying POs and billing requirements.
• Coordinate with internal teams and customers to keep billing moving smoothly.
• Review job notes and inspection documentation for billing accuracy.
• Assist with invoice revisions, credits, and rebills as needed.
• Support month-end and period-end billing activities.

Skills

Attention to detail

Strong communication skills

Verbal communication

Written communication

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Oliver Fire Protection & Security in King of Prussia, PA is seeking an Inspections Administrator – Billing Coordinator to join our Operations Support team. You will ensure accurate and timely invoicing for inspection work by preparing final invoices, verifying documentation, and coordinating with internal teams and customers.

This role requires attention to detail, 3+ years of office administration, and proficiency with Word and Excel.