Inspections Administrative Assistant

Western States Fire Protection; Kansas City (KS); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Dental Insurance

Vision Insurance

401(k) Matching

HSA

Job summary

Western States Fire Protection is seeking an Inspect ions Administrative Assistant to drive the administrative functions of the Inspection department and support project managers and customers in a professional, courteous manner.

The role emphasizes scheduling, invoicing, recordkeeping, special reporting, and collaboration with office staff to move projects forward smoothly. A strong emphasis on communication and organization is required in a fast-paced environment.

Qualifications

• Puts forth a courteous, friendly, helpful attitude at all times.
• Basic secretarial and administrative experience preferred.
• Excellent computer skills with working knowledge of business software applications.
• Effective and good communication skills, both written and verbal, is vital.
• Able to function and thrive in a fast-paced environment.
• Works well in either “team” or “independent” situation.
• Ability to pass a post-offer drug screen and background check.

Responsibilities

• Assisting with scheduling, invoicing and collections on inspection projects.
• Work with Project Managers and Customers in a professional and courteous manner.
• Assist Project Managers with setup, scheduling, invoicing and collections of new jobs/projects.
• Collaborate with Customers and Office Staff to keep projects moving forward.
• Arrange and maintain various types of records including job files.
• Assist in completing special reporting and licensing requirements.
• Complete special projects as required using company software.
• Offer suggestions to improve efficiency of general office procedures.
• Other duties as assigned.

Skills

Courteous attitude

Secretarial experience

Computer skills

Communication skills

Fast-paced environment

Team or independent work

Drug screen & background check

Job description

National Fire Suppression, a division of Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

What We Offer

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer paid Life Insurance
• Gym membership reimbursement

Inspection Administrative Assistant

The Inspections Administrative Assistant is responsible for initiating and conducting the administrative functions of the Inspection department. They will be responsible for assisting and ensuring the clerical operation of a division is running smoothly. He/she will assist the Division Manager as well as other branch personnel including key managers in a variety of administrative roles.

Job Responsibilities

• Various duties which include assisting with scheduling, invoicing and collections on inspection projects
• Working hand in hand with Project Managers and Customers in a professional and courteous manner
• Assist Project Managers with the setup, scheduling, invoicing and collections of new jobs/projects
• Work with Customers and Inner Office Staff to keep projects moving forward
• Arrange and maintain various types of records including job files
• Assist in completing special reporting and licensing requirements
• Complete special projects as requiredAccomplish responsibilities as required using business software as approved by WSFP
• Offer suggestions and solutions on improving efficiency of general office procedures
• Other duties as assigned

Job Qualifications

• Puts forth a courteous, friendly, helpful attitude at all times
• Basic secretarial and administrative experience preferred
• Excellent computer skills with working knowledge of business software applications
• Effective and good communication skills, both written and verbal, is vital
• Able to function and thrive in a fast-paced environment
• Works well in either “team” or “independent” situation
• Ability to pass a post-offer drug screen and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor