Inspections Administrative Specialist

S.A. Comunale Co.; Barberton (OH); On-site; USD 40,000 - 56,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant to support the Inspections department.

You will handle general clerical, purchasing, inventory, and accounting responsibilities while project-based work helps project a professional company image during in-person and phone interactions. Responsibilities include scheduling training and exams for Inspectors and Inspector Trainees, arranging travel, submitting licensing information, handling NICET certifications, and processing billing and CRM

Qualifications

• High School Diploma or GED required.
• 3+ years of administrative experience required.
• Construction industry experience a plus.
• Proficient with Microsoft Office Software (Word, Access, Excel) is required.

Responsibilities

• Schedule, assign and track training courses for Inspector Trainees.
• Schedule, assign and track online exams for Inspectors and Inspector Trainees.
• Make hotel and travel arrangements for classes, training and meetings for Inspectors and Inspector Trainees.
• Submit inspector information for required licensing in all required cities, counties and states.
• Submit information for Inspector NICET certification.
• Track Continuing Education Credits for Inspector NICET certifications.
• Backup for Norton Inspection Administrative Assistant for customer and inspector calls.
• Email reports to Inspectors and customers as required.
• Pull completed tickets and sort for billing.
• File reports compliance engine and other portals.
• File backflows to AHJ’s.
• Price out work tickets, note ticket closing remarks and close.
• Email / mail invoices to customers.
• Bill quarterly, monthly and annual billing on accounts.
• Create new and re-assign tickets.
• Close tickets non billable for various reasons.
• Set up new clients and sites and enter new tickets per MJS or customer call-ins.
• Update customer accounts per customer’s request.
• Update customer frequencies into CRM.
• Create PO’s.
• Email reports to local Fire Inspectors.
• Distribute customer PO’s when received.
• Attend all necessary meetings.

Skills

Administrative skills

Organizational skills

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Access

Job description

S.A. Comunale is seeking an Administrative Assistant to support the Inspections department.

You will handle general clerical, purchasing, inventory, and accounting responsibilities while project-based work helps project a professional company image during in-person and phone interactions. Responsibilities include scheduling training and exams for Inspectors and Inspector Trainees, arranging travel, submitting licensing information, handling NICET certifications, and processing billing and CRM