Inmate Records & Compliance Specialist

City of Hampton; Hampton (VA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Sentara Health Plans

Delta Dental Insurance

Anthem Vision

FSA Reimbursement accounts

457 / Roth IRA Plans

Virginia Retirement System (VRS)

Job summary

City of Hampton seeks an Inmate Records Clerk to maintain accurate inmate incarceration records and ensure compliance with laws and policies. You will process court and release documents and prepare essential reports for detention operations.

The role requires a high school diploma or GED, confidentiality, and the ability to pass a background check. Prior experience with records management and data entry is preferred, with knowledge of LIDS a plus.

Qualifications

• High school diploma or GED required; some college coursework preferred (business, computer science, criminal justice, or related field).
• A minimum of 1 year of professional experience in records management, data entry, or administrative support involving confidential information.
• An equivalent combination of education and experience may be considered.
• Must successfully pass a background investigation before employment.
• This position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City’s policy.
• Must possess and maintain a valid driver’s license with a satisfactory driving record.

Responsibilities

• Maintain and update inmate records with precision and confidentiality
• Process court documents, releases, and transfer paperwork
• Conduct warrant checks (VCIN/NCIC) for inmate release eligibility
• Enter and manage data in jail management systems (LIDS)
• Calculate inmate sentences, good time, and release dates
• Prepare daily, monthly, and quarterly reports (including use-of-force reports)
• Coordinate with courts, law enforcement, and internal staff
• Audit records and ensure compliance with policies and regulations
• Respond to inquiries and correspondence related to inmate records

Skills

Records management

Data entry

Confidential info

Background check

Education

High school diploma / GED

Tools

LIDS

Job description

City of Hampton seeks an Inmate Records Clerk to maintain accurate inmate incarceration records and ensure compliance with laws and policies. You will process court and release documents and prepare essential reports for detention operations.

The role requires a high school diploma or GED, confidentiality, and the ability to pass a background check. Prior experience with records management and data entry is preferred, with knowledge of LIDS a plus.