Records Clerk (part-time)

Hanover County Government; Virginia (MN); On-site; USD 32,000 - 42,000; Full time

Job summary

Hanover County Government is seeking a Records Clerk to manage inmate records with careful attention to confidentiality and accuracy. The position reports to the Records Supervisor and has no staff to supervise.

Daily duties include updating files, preparing release folders for review by authorities, and generating court listings, while handling inmate requests and public inquiries with professionalism. The successful candidate will demonstrate solid clerical skills, computer literacy, and the

Qualifications

• General clerical skills and familiarity with standard office procedures and equipment.
• Strong written and verbal communication abilities.
• Ability to organize, prioritize and work with minimal supervision.

Responsibilities

• Review and update court documents and inmate files.
• Prepare inmate folders for release with relevant agencies.
• Prepare daily court listings.
• Respond to inmate requests in a timely manner.
• Answer calls related to inmate records and assist the public as needed.

Education

High school diploma or equivalent

Job description

This is a clerical position that performs specialized duties pertaining to the safekeeping and custodial care of inmate records.

Organization

The Records Clerk reports to the Records Supervisor and supervises no staff.

Essential Functions

• Review and update all court documents and keep the inmates’ files updated.
• Prepare inmate folders for release with Pamunkey Regional Jail, Department of Corrections, and other facilities for review of proper calculation of sentencing.
• Prepare daily court listing.
• Review and respond to inmate request forms in a timely manner.
• Answer and respond to all calls directly related to inmate records.
• Assist the public as needed (via window).
• Other duties as assigned.

Working Conditions

Hazards

• None Known

Environment

• Office

Physical Effort

• Minimal
• Must be able to crawl, kneel, lift, run, and climb stairs
• Must be able to lift up to 30#

Exempt or Non-Exempt

• Non-Exempt

Essential or Non-Essential

• Non-Essential

Knowledge, Skills, and Abilities

Requires a general level of clerical skills. Knowledge of standard office procedures and equipment, and computer literacy. Communication skills, oral, written, and verbal, are required. Basic knowledge of records maintenance and the ability to provide accurate responses to requests for information. Must be able to organize and prioritize work to meet deadlines with minimal supervision. The ability to establish and maintain effective working relationships with County officials, employees, and the public is required.

Education, Experience, and Trainin

Must be at least twenty-one (21) years of age; High school graduate or equivalent required. Experience working with confidential files is preferred. Any equivalent combination of education, experience, and/or training sufficient to demonstrate the knowledge, skills, and abilities may be acceptable.

Special Conditions

• Criminal Records Check, including fingerprinting
• Valid Commonwealth of Virginia Driver’s License
• Twelve-month probationary period
• Pre-employment physical examination, audiometric testing, drug testing, alcohol screening and repeated according to policy thereafter
• Must wear civilian uniform
• May have minimal inmate contact