Director of Administration - Sheriff

City of Hampton; Hampton (VA); Sur place; USD 90 000 - 130 000; Plein temps

Avantages offerts par ce poste

Sentara Health Plans

EAP Provider: ComPsych

OptumRx

Delta Dental Insurance

Anthem Vision

FSA Reimbursement accounts

Life Insurance (Chubb)

Virginia 529

Mission Square 457/IRA

Mentorship and career development

Résumé du poste

The City of Hampton is seeking a seasoned Director of Administration to lead HR, finance, payroll, procurement, and administrative services for the Hampton Sheriff's Office. This at-will, exempt executive role reports to the Undersheriff or Sheriff’s designee and advises leadership on administrative and fiscal matters.

The position requires strong experience in public-sector budgeting, contract administration, and staff supervision, with a focus on compliance and operational excellence across

Qualifications

• Bachelor’s degree with work in accounting/finance, public/admin, or related field.
• Minimum five years in public-sector finance, procurement, contract admin, or admin management.
• Experience supervising high-volume purchasing or administrative offices.
• Experience in contract development, negotiation, and procurement compliance.
• Supervisory experience overseeing professional and administrative staff.

Responsabilités

• Lead HR, finance, payroll, procurement, and administrative functions.
• Develop and manage the agency’s operating budget and financial reporting.
• Ensure compliance with applicable regulations and procurement laws.
• Advise executive leadership on administrative and fiscal matters.
• Supervise staff and manage vendor contracts and purchasing.

Connaissances

HR & Payroll

Finance & Budgeting

Procurement

Contract Administration

Staff Supervision

Compliance

Formation

Public Administration

Accounting/Finance

Outils

Microsoft Office

ERP/Finance Software

Description du poste

Function

The Hampton Sheriff's Office is seeking an experienced and strategic Director of Administration to lead critical business and operational support functions for the agency. This senior leadership role oversees human resources, payroll, finance, budgeting, procurement, commissary, warehouse operations, and administrative services to ensure the office runs efficiently and in full compliance with applicable laws, regulations, and agency standards.

Reporting directly to the Undersheriff or the Sheriff’s designee, this position serves as a trusted advisor on administrative, financial, and operational matters. The Director of Administration plays a key role in supporting executive leadership, improving internal processes, managing staff, and ensuring accountability across essential support functions. This is an at-will, exempt position that serves at the pleasure of the Sheriff.

Key Responsibilities

• Lead and oversee HR, finance, payroll, procurement, and administrative functions
• Develop and manage the agency’s operating budget and financial reporting
• Ensure compliance with local, state, and federal regulations and procurement laws
• Serve as a key advisor to executive leadership on administrative and fiscal matters
• Supervise staff, assign priorities, and support professional development
• Manage contracts, vendor relationships, and purchasing processes
• Oversee audits, financial reconciliations, and inmate fund operations
• Improve processes, enhance efficiency, and support organizational goals

Minimum Qualifications

• Graduation from an accredited college or university with major course work in accounting, finance, business administration, public administration, or a related field
• A minimum of five (5) years of progressively responsible experience in public-sector finance, procurement, contract administration, or administrative management is required.
• Candidates must demonstrate:
• At least three (3) years of experience supervising a high-volume purchasing, finance, or administrative office.
• Experience in contract development, negotiation, and administration.
• Knowledge of and experience with procurement processes in compliance with applicable federal, state, and local regulations.
• Supervisory experience overseeing professional and administrative staff.
• An equivalent combination of education and experience may be considered.
• Must successfully pass a background investigation before employment.
• May be required to meet Department of Criminal Justice Services standards for firearms qualification.
• Must possess and maintain a valid driver’s license with a satisfactory driving record.

Additional Requirements

• The incumbent may be considered “essential personnel” during city emergencies, or at the direction of the City Manager or designee, which may include long hours and unusual schedules.

Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace that recognizes the unique skills and experiences that military families bring. Come work for Hampton, a vibrant waterfront community celebrating and embracing 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits, career and professional development, tuition reimbursement, and other benefits.

Benefits Overview

This is a summary of benefits associated with permanent, full-time positions. Benefits associated with other positions can be found with specific job listings. Benefits begin on the 1st of the month following one full calendar month of employment in the following benefit plans:

• Sentara Health Plans
• EAP Provider: ComPsych
• OptumRx
• Delta Dental Insurance
• Anthem Blue View Vision
• FSA Reimbursement accounts
• Standard: Accident and Critical Illness
• Chubb Term Life Insurance
• Legal Resources Plan
• Virginia 529
• Mission Square: 457 / Roth IRS / Roth 457 (b) IRA

• Employees begin accruing annual and sick leave immediately.
• Other forms of leave include:
• Maternity Leave
• Parental Bonding Leave
• Care for Sick Parent Leave
• Birthday Leave
• Personal day (available every quarter)

The Eleven Paid Holidays Each Year Include

• New Year's Day
• Martin Luther King, Jr. Day
• President's Day
• Memorial Day
• Juneteenth Day
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Christmas Day
• Employee's birthday
• The retirement plan is offered through the Virginia Retirement System (VRS1-888-827-3847) and is a defined benefit pension plan. For more information, see the VRS website.
• Group life insurance is offered through the VRS and the carrier is Securian Financial.
• Mission Square Retirement plans 457, Roth IRA, Roth 457 plans are offered through Mission Square Retirement(1-800-669-7400). For more information, visit Mission Square.
• Medical / Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.
• Direct deposit into most banks is a convenient finance feature.
• Employees are covered for Workers' Compensation where appropriate.
• Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.
• The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family contact CompPysch at 1-877-327-2872 or see the Guidance Resources Website.

Employer City of Hampton

Address 22 Lincoln Street

Hampton, Virginia, 23669

Phone [phone]

Website http://www.hampton.gov/hr