Infrastructure Project Coordinator

TEKsystems; Buffalo Grove (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Pre-tax and Roth post-tax options

Life Insurance (Voluntary)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

TEKsystems is seeking a Contract Project Coordinator to support project delivery by developing plans, schedules, and timelines while handling daily coordination activities in a fast-paced environment.

You will serve as the main point of contact for project teams, stakeholders, and vendors, ensuring clear communication, tracking tasks and deadlines, and generating progress reports for leadership. This onsite role is based in Buffalo Grove, IL.

Qualifications

• Demonstrated project coordination experience with responsibility for schedules, logistics, and communication.
• Strong organizational and planning skills with the ability to manage multiple tasks and priorities.
• Superior customer focus and relationship-building skills to support positive interactions with clients, technicians, and stakeholders.
• Strong decision-making skills with the ability to resolve issues and make sound judgments under time constraints.
• Clear and professional communication skills, both verbal and written.
• Solid analytical and presentation skills to interpret information and present status updates effectively.
• Results-oriented mindset with a focus on meeting deadlines and achieving project objectives.
• Ability to work well in a fast-paced environment and perform effectively under pressure.
• Proficiency in scheduling meetings and coordinating project-related activities.
• Experience with project coordinating, project scheduling, and project planning.
• Familiarity with infrastructure-related projects or environments.

Responsibilities

• Assist the Project Manager in developing project plans, schedules, and timelines for assigned initiatives.
• Handle daily coordination tasks, including managing emails, scheduling meetings, and overseeing logistics.
• Act as the primary point of contact for project team members, stakeholders, and vendors to ensure clear and timely communication.
• Track tasks, deliverables, and deadlines to maintain accountability and support on-time project completion.
• Generate progress reports and status updates for the Project Manager and stakeholders.
• Help coordinate resource allocation and monitor resource availability to support project needs.
• Make quality day-ahead calls on each ticket to confirm details and expectations.
• Complete check-in and check-out calls for technicians and project activities as required.
• Review and approve deliverables and work requests in the project system to ensure accuracy and completeness.
• Answer queue calls and respond to technician status updates and requests through the queue.
• Ensure technicians assigned to your tickets arrive on time and are prepared for their work.
• Manage technicians progress throughout the day, addressing issues and escalating as needed.
• Obtain customer approval for all out-of-scope work and clearly document the approvals.
• Manage on-time check-out of technicians for each project and service ticket.
• Close orders in the system and accurately record all out-of-scope work performed.

Skills

Project coordination

Scheduling

Vendor coordination

Communication

Problem solving

Time management

Job description

TEKsystems is seeking a Contract Project Coordinator to support project delivery by developing plans, schedules, and timelines while handling daily coordination activities in a fast-paced environment.

You will serve as the main point of contact for project teams, stakeholders, and vendors, ensuring clear communication, tracking tasks and deadlines, and generating progress reports for leadership. This onsite role is based in Buffalo Grove, IL.