Information Technology Project Coordinator

Wimmer Solutions; Seattle (WA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

401k

Health benefits

Paid time off

Job summary

Wimmer Solutions is seeking an IT Project Coordinator to support successful IT projects and ensure seamless coordination across teams, stakeholders, and resources. The role emphasizes detail-oriented collaboration, effective communication, and driving project momentum.

We value experience coordinating IT projects, familiarity with project management tools, and a proactive mindset. Employment is full-time with benefits in a US-based company headquartered in Seattle.

Qualifications

• 2–4 years of IT Project Coordinator experience.
• Experience coordinating moderately complex IT projects and managing budgets/schedules.

Responsibilities

• Coordinate and manage project activities, ensuring collaboration among team members, stakeholders, and resources.
• Develop and maintain project documentation, timelines, and resource plans; produce progress reports.
• Facilitate project meetings with well-prepared agendas and clear outcomes.
• Assist in planning, scheduling, and risk management; track progress and issues.
• Provide coordination support to the project team and act as a liaison with leadership.
• Build and maintain stakeholder relationships; support change management and communication plans.
• Assist in allocating resources and tracking demand and allocations.
• Monitor project budget, spending, and forecasts throughout the lifecycle.
• Identify opportunities for process improvements and lessons learned.

Skills

IT Project Coordination

Communication

Organizational skills

Education

Associate’s degree

Tools

Smartsheet

MS Project

Jira

Job description

At Wimmer Solutions, we believe care creates community. We work smart; we have built a reputation for results-oriented, innovative, business and technology solutions that help companies execute on their strategic initiatives. We have fun; we love our work. We are positive, kind, and hungry to learn. We give big; we aim to make a real impact on the causes that affect the communities we serve and build strong relationships with the dedicated volunteers and nonprofit organizations working to address them.

We are all about people and community. Since 2002, we have offered technology staffing and managed services for the greater Seattle area and throughout the United States. We focus on getting to know our clients and candidates to create lasting partnerships and ensure success.

Our client is looking for an IT Project Coordinator who will play a pivotal role in supporting successful IT projects and ensuring seamless coordination among team members, stakeholders, and resources. If you are motivated, and detail-oriented with a passion for supporting transformational change in various technological domains,

Must be able to work for a US based company without requiring visa sponsorship.

Job Responsibilities

• Project Coordination: Efficiently coordinate and manage multifaceted project activities, ensuring seamless collaboration among team members, stakeholders, and resources. Act as a central point of contact for project-related inquiries, fostering clear communication and timely resolution of issues to maintain project momentum.
• Project Documentation and Reporting: Develop and maintain comprehensive project documentation, including detailed project plans, timelines, and resource allocation, to provide a clear roadmap for project success. Generate regular and accurate progress reports, milestones updates, and project status documentation for transparent communication with stakeholders.
• Meeting Facilitation: Skillfully schedule, organize, and facilitate project meetings, ensuring agendas are well-prepared, and objectives are met efficiently. Conduct effective and engaging meetings that encourage active participation, collaboration, and constructive feedback from team members and stakeholders.
• Planning and Execution: Assist in development of project plans, including timelines, milestones, resource allocation, and risk management strategies. Coordinate project activities, track progress, and manage project risks and issues.
• Project Team Support: Provide comprehensive support to the project team by coordinating tasks, facilitating communication, and ensuring smooth collaboration among team members. Act as a liaison between team members, stakeholders, and project leadership, fostering a cohesive and supportive environment for successful project delivery.
• Stakeholder Management and Communications: Establish and maintain relationships with key stakeholders, including executives, sponsors, accountable leaders, resource managers, external partners, and team members. Manage expectations, solve problems, escal issues, and drive decisions. Create and help execute comprehensive change management strategies and communication plans.
• Resource Support: Support the project manager in allocating and managing resources across projects and tracking resource demand forecast and resource allocations.
• Budget Tracking: Track project budget, spending, and reforecast spending regularly throughout project lifecycle.
• Continuous Improvement: Identify areas for improvement based on lessons learned from completed projects. Foster a culture of continuous improvement, encouraging innovation, process enhancements, and lessons learned to drive operational excellence.

WHAT YOU BRING

• Education: Associate’s degree and/or equivalent work experience noted below
• Work Experience: 2 – 4 years of progressive, relevant experience in an IT Project Coordinator role is required. Experience coordinating moderately complex IT projects from beginning to end, assisting with the coordination budget, scope, schedule.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills with the ability to effectively communicate technical concepts to both technical and non-technical audiences.
• Familiarity and experience working in Smartsheet.

Additional Qualifications

• Proficient understanding of project management methodologies (Agile, Waterfall, hybrid) and practices.
• Experience defining business cases, coordinating tasks, managing budgets, and communicating status under the direction of a project manager.
• CAPM (Certified Associate in Project Management) from the Project Management Institute (PMI) is highly desirable.
• SAFe (Scaled Agile Framework) certification is highly desirable.
• Experience with project management tools (MS Project, Smartsheet, Jira, etc.).
• Basic understanding of IT infrastructure, systems development life cycle (SDLC), and enterprise software implementations is desirable.
• Enthusiastic team player with a willingness to learn and grow in a dynamic environment.

COMPENSATION AND BENEFITS

• Hourly range is $30/hr - $40/hr based on shift, experience and qualifications, as well as geographical market and business considerations.

Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following:

• Paid time off and holidays
• 401k & company match
• Flexible Health Care, Dependent Care, and Commuter Spending Accounts
• Employee Assistance Program
• Life & Accidental Death and Dismemberment Insurance
• Short and Long-Term Disability
• Payroll advance program, Charitable donation match, Athletic event sponsorship
• Referral reward program, and more...

MORE ABOUT WIMMER SOLUTIONS

Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants.

If you are passionate about what you do and want to join a diverse team dedicated to diversity, equity, and inclusion in the workplace, we would love to hear from you.