Influencer Billing Specialist

BROWNSTEIN GROUP INC.; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401K program

Competitive salary

Job summary

Brownstein Group, a renowned Philadelphia-based agency, seeks a detail-oriented Accounts Payable professional to manage payments to influencers, agencies, and campaigns. You will approve budgets, track POs, and ensure accuracy of contracts and invoices, while maintaining confidentiality and driving improvements in billing workflows.

You will work with internal teams and external vendors, using accounting software to maintain vendor profiles and preparation of timely financial reporting.

Qualifications

• Bachelor's degree in Finance, Accounting, or Business Administration required.
• Experience working in an advertising, media, or marketing agency required!
• Advanced Excel skills, including formulas, data formatting, and organization.
• Proficient in accounting and billing software.
• A communicator who can build strong rapport with both internal teams and external vendors.

Responsibilities

• Manage payments for influencers, agencies, and campaigns.
• Approve budgets and balances before processing payments.
• Track purchase orders from launch through reconciliation.
• Utilize the vendor management system to input data for influencers and agency billing.
• Validate contracts, invoices, W-9s, and other payment documentation.
• Confirm that deliverables, fees, and invoices align before authorizing payment.
• Process payments to influencers or talent agencies according to contracts.
• Resolve rejected invoices, documentation, payment delays, duplicates, and billing issues.
• Reconcile spending against approved budgets, forecasts, and payments.
• Create reporting on outstanding invoices, payments, and budget risks.
• Maintain confidentiality and accuracy.
• Recommend improvements across billing workflows.
• Monitor billing activities for discrepancies and ensure all processes align with internal policies and agreements.
• Setup and maintain vendor profiles in the accounting system.
• Maintain organized records for all jobs to streamline future audits.

Skills

Advanced Excel

Vendor management

Communication

Attention to detail

Education

Bachelor's degree in Finance, Accounting, or Business Administration

Tools

Accounting software

Billing software

Job description

About this position

Who is BrownsteinGroup?

Recognizedby Ad Age as a 'Small Agency of the Year,' Brownstein Group is thelongest-running independent advertising and public relations agency based inPhiladelphia.

What we do…

Foundedat the height of the Creative Revolution in 1964, Brownstein Group is a full-service agency with expertise across all disciplines, including: brandstrategy, advertising, public relations, social media, and digital services.Brownstein Group specializes in crafting memorable campaigns that generatepositive brand awareness, increased sales/leads, and measurable impact forclients. We build unstoppable brands by helping clients navigate the changingtides of culture and business with a focus on brand longevity, and have workedwith a range of companies including Humana, NJM Insurance, TruGreen,Inspira Healthcare, Giant Food Stores, ACI Worldwide, IKEA USA,Comcast Xfinity, DuPont™ Sorona®, and Saint-Gobain North America.

What we're known for…

Brownsteinis an Ad Age Small Agency of the Year ----> a PRNEWS Small Public RelationsFirm of the Year finalist ----> and an inductee at Advertising Week'sMadison Avenue Walk of Fame. Ranked as an O'Dwyer's Top 100 National PR Agencyand one of Fortune Magazine's Top 100 Best Places to Work for Women, BrownsteinGroup is relentless in the pursuit of breakthrough ideas, and dedicated to itsclients and people.

Brownstein is anAd Age Small Agency of the Year, a PRNEWS Small Public Relations Firm of theYear finalist, and an inductee at Advertising Week's Madison Avenue Walk ofFame.

At Brownstein, we prize bold, brave, and brilliantideas and are looking for similar qualities in the past work of applicants.

The end result, and the promise we make to our clients, is to createunstoppable brands.

Responsibilities:

• Manage payments for influencers, agencies, and campaigns.
• Approve budgets and balances before processing payments.
• Track purchase orders from launch through reconciliation.
• Utilize the vendor management system to input data for influencers and agency billing.
• Validate contracts, invoices, W-9s, and other payment documentation.
• Confirm that deliverables, fees, and invoices align before authorizing payment.
• Process payments to influencers or talent agencies according to contracts.
• Resolve rejected invoices, documentation, payment delays, duplicates, and billing issues.
• Reconcile spending against approved budgets, forecasts, and payments.
• Create reporting on outstanding invoices, payments, and budget risks.
• Maintain confidentiality and accuracy.
• Recommend improvements across billing workflows.
• Monitor billing activities for discrepancies and ensure all processes align with internal policies and agreements.
• Setup and maintain vendor profiles in the accounting system.
• Maintain organized records for all jobs to streamline future audits.

Requirements:

• Bachelor's degree in Finance, Accounting, or Business Administration required.
• Experience working in an advertising, media, or marketing agency required!
• Advanced Excel skills, including formulas, data formatting, and organization.
• Proficient in accounting and billing software.
• A communicator who can build strong rapport with both internal teams and external vendors.

*This job description isnot designed to cover or contain a comprehensive listing of activities, dutiesor responsibilities that are required of the employee. Duties, responsibilitiesand activities may change or new ones may be assigned at any time with or withoutnotice.*

Physical Requirements & Working Conditions:

Abilityto sit or stand for prolonged periods of time

Thisposition requires time in office buildings or outdoors

Brownsteinoffers the following benefits so you remain unstoppable.

Anopportunity to collaborate and create with some of the smartest, coolest, andmost interesting people in the industry

Acompetitive salary

Healthbenefits (Full-Time Associates Only)

401Kprogram (Minimum annual hours must be met for eligibility)

*Brownstein Group does notaccept unsolicited resumes from staffing vendors including recruiters, staffingfirms, etc., and does not pay fees for any unsolicited resumes.*

Brownstein is committed to cultivating a culture ofinclusion and authenticity.

The sum of ourcollective individual life experiences, uniqueness, knowledge, creativity,self-expression, and talent that our employees bring to their work representsnot only a major part of our culture, but our work and Brownstein's success aswell.

Brownsteinisan equal opportunity employer. When bringing people into our team, we welcomethe unique perspectives they bring related to their experience, culture,education, ethnicity, race, sex, gender identity and expression, nation oforigin, age, languages spoken, veteran's status, color, religion, ableness,sexual orientation, and beliefs. We believe in the strength of our people andthe power in diversity.

We're alwaysworking on being more inclusive and there will always be more work to do, soplease come and join us.