Influencer & Creator Vendor Operations Coordinator (Temp)

Horizon Media Inc.; New York (NY); Hybrid; USD 58,000 - 74,000; Full time

Job summary

Horizon Media Inc. is seeking an Influencer & Creator Vendor Operations Coordinator for BHS Brand Strategy & Operations. You will own the end-to-end vendor management process from contract to payment, ensuring accuracy, compliance, and timely processing.

The ideal candidate is highly organized with proven ability to manage cross-functional workflows, worked with financial systems, and communicates clearly with legal, finance, and client teams to resolve issues and prevent delays.

Qualifications

• 3+ years of project management or operations experience.
• Experience managing cross-functional projects with multiple stakeholders.
• Strong attention to detail in contracts and financial data.

Responsibilities

• Manage client invoicing with accuracy and timeliness.
• Onboard vendors and verify paperwork (W9s, bank forms).
• Serve as primary contact for vendors and influencers on payment questions.
• Coordinate budgets across campaigns and SBMS inputs.

Skills

Project management

Operations

Cross-functional coordination

Attention to detail

Communication

Education

Bachelor's degree in Business, Communications, or a related field

Tools

SBMS

Job description

Job Description

The Influencer & Creator Vendor Operations Coordinator for BHS Brand Strategy & Operations is a new role designed to bring efficiency, compliance, and reliability to the vendor payment lifecycle. This individual will act as the central owner of the end-to-end vendor management process, from initial contract to final payment. The ideal candidate is exceptionally organized, detail-oriented, and adept at managing cross-functional workflows to mitigate risk and resolve the bottlenecks that currently lead to payment delays.

Core Responsibilities

Financial System & Process Execution

• Manage the client invoicing process with a high degree of accuracy and timeliness.
• Maintain the timely and accurate entry of vendor details into the media system (SBMS) inclusive of campaign and financial details.
• Track project progress and provide clear status updates to all stakeholders.

Vendor Contract & Paperwork Management

• Execute the vendor onboarding process by obtain all necessary vendor paperwork (W9s, bank authorization forms, etc.) and meticulously verify that all details match the executed contracts.
• Serve as primary point of contact for all vendors and influencers for payment and billing questions and process.
• Partner with Vendor Maintenance team to ensure proper set up of Influencer Vendors.
• Proactively manage discrepancies between invoices, contracts, and vendor details to prevent payment rejections and delays.
• Track budgets related to campaigns and ensure consistency across budget trackers, vendor invoices/contracts, and internal SBMS inputs.

Process Coordination & Improvement

• Act as the central communication hub, streamlining interactions between teams to prevent the confusion that arises from siloed conversations.
• undefined Maintain the integrity of the operational process, ensuring all steps are followed consistently for every transaction.
• Track budgets related to campaigns and ensure consistency across budget trackers, vendor invoices/contracts, and internal SBMS inputs.

Qualifications & Experience

• 3+ years of experience in a project management or operations, preferably within a media agency, marketing, or legal environment.
• Demonstrated ability to manage complex, cross-functional projects with multiple stakeholders.
• Exceptional attention to detail, with a proven track record of ensuring accuracy in contracts, financial data, and administrative paperwork.
• Strong communication and interpersonal skills, with the ability to confidently liaise with legal, finance, and client-facing teams.
• Proactive and solutions-oriented mindset; able to anticipate and solve problems before they elevate.
• Experience with financial or billing systems is a strong plus.
• Bachelor’s degree in Business, Communications, or a related field.

Salary

Salary Range: $1,275.00 to $1,634.62 a week. A successful applicant’s actual weekly or hourly rate may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity.

Base Pay

#LI-AB1 #LI-Hybrid #LI-HMI The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Equal Opportunity

Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

About Us

Want to know what makes Horizon a great place to work? At Horizon, business is personal - and that means connecting with what matters. Horizon is powered by one of the industry’s most celebrated and inclusive workplace cultures. We believe in the talent of our people and the power of personal, with our passion and commitment to excellence driving our success.

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