Influencer Billing Specialist

Clutch; Philadelphia (Philadelphia County); On-site; USD 90,000 - 110,000; Full time

Job summary

Clutch Creative, a rapidly growing staffing agency in Philadelphia, seeks a payments specialist to manage purchase orders and payments for 200+ influencers and campaigns. You will ensure accurate funding, budgets, and timely payments while maintaining compliant records.

The role involves cross-functional coordination with Campaign Management, Finance, Legal, and Procurement to resolve issues and optimize workflows, with a focus on scalable processes and audit-ready documentation.

Qualifications

• Must have agency experience.
• Must have prior experience working in the influencer space.

Responsibilities

• Manage purchase orders and payment workflows for up to 200+ influencers, talent agencies, and campaigns simultaneously.
• Confirm client funding, approved campaign budgets, and available PO balances before processing payments.
• Create, maintain, and track purchase orders from campaign launch through final reconciliation.
• Enter influencers and talent agencies into the billing or vendor-management system.
• Collect and validate contracts, invoices, W-9s, banking information, and other required payment documentation.
• Confirm campaign deliverables, contracted fees, invoices, and purchase orders align before authorizing payment.
• Process payments directly to influencers or their designated talent agencies according to established terms.
• Track payment schedules and communicate anticipated release dates to influencers, agencies, and internal campaign teams.
• Resolve rejected invoices, missing documentation, payment delays, duplicate records, and billing discrepancies.
• Maintain accurate trackers for committed spend, invoices received, pending payments, released payments, and remaining campaign funds.
• Reconcile campaign spending against approved budgets, forecasts, accruals, and actual payments.
• Partner with Campaign Management, Account Services, Finance, Legal, and Procurement to resolve issues and prevent payment delays.
• Provide regular reporting on outstanding invoices, aging payments, open purchase orders, and potential budget risks.
• Maintain confidential, accurate, and audit-ready financial records.
• Identify workflow bottlenecks and recommend improvements to streamline high-volume influencer payments.

Skills

Agency experience

Influencer space experience

Job description

Location: Must be local to Philadelphia to go on-site as needed (NY, NJ, DE, PA)

Salary: Up to $100k

• must have agency experience
• must have prior experience working in the influencer space

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.

Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.

We care, we're honest, and we hustle-that's what makes us Clutch.

• Manage purchase orders and payment workflows for up to 200+ influencers, talent agencies, and campaigns simultaneously.
• Confirm client funding, approved campaign budgets, and available PO balances before processing payments.
• Create, maintain, and track purchase orders from campaign launch through final reconciliation.
• Enter influencers and talent agencies into the billing or vendor-management system.
• Collect and validate contracts, invoices, W-9s, banking information, and other required payment documentation.
• Confirm campaign deliverables, contracted fees, invoices, and purchase orders align before authorizing payment.
• Process payments directly to influencers or their designated talent agencies according to established terms.
• Track payment schedules and communicate anticipated release dates to influencers, agencies, and internal campaign teams.
• Resolve rejected invoices, missing documentation, payment delays, duplicate records, and billing discrepancies.
• Maintain accurate trackers for committed spend, invoices received, pending payments, released payments, and remaining campaign funds.
• Reconcile campaign spending against approved budgets, forecasts, accruals, and actual payments.
• Partner with Campaign Management, Account Services, Finance, Legal, and Procurement to resolve issues and prevent payment delays.
• Provide regular reporting on outstanding invoices, aging payments, open purchase orders, and potential budget risks.
• Maintain confidential, accurate, and audit-ready financial records.
• Identify workflow bottlenecks and recommend improvements to streamline high-volume influencer payments.