Influencer Billing & Payments Specialist

BROWNSTEIN GROUP INC.; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401K program

Competitive salary

Job summary

Brownstein Group, a renowned Philadelphia-based agency, seeks a detail-oriented Accounts Payable professional to manage payments to influencers, agencies, and campaigns. You will approve budgets, track POs, and ensure accuracy of contracts and invoices, while maintaining confidentiality and driving improvements in billing workflows.

You will work with internal teams and external vendors, using accounting software to maintain vendor profiles and preparation of timely financial reporting.

Qualifications

• Bachelor's degree in Finance, Accounting, or Business Administration required.
• Experience working in an advertising, media, or marketing agency required!
• Advanced Excel skills, including formulas, data formatting, and organization.
• Proficient in accounting and billing software.
• A communicator who can build strong rapport with both internal teams and external vendors.

Responsibilities

• Manage payments for influencers, agencies, and campaigns.
• Approve budgets and balances before processing payments.
• Track purchase orders from launch through reconciliation.
• Utilize the vendor management system to input data for influencers and agency billing.
• Validate contracts, invoices, W-9s, and other payment documentation.
• Confirm that deliverables, fees, and invoices align before authorizing payment.
• Process payments to influencers or talent agencies according to contracts.
• Resolve rejected invoices, documentation, payment delays, duplicates, and billing issues.
• Reconcile spending against approved budgets, forecasts, and payments.
• Create reporting on outstanding invoices, payments, and budget risks.
• Maintain confidentiality and accuracy.
• Recommend improvements across billing workflows.
• Monitor billing activities for discrepancies and ensure all processes align with internal policies and agreements.
• Setup and maintain vendor profiles in the accounting system.
• Maintain organized records for all jobs to streamline future audits.

Skills

Advanced Excel

Vendor management

Communication

Attention to detail

Education

Bachelor's degree in Finance, Accounting, or Business Administration

Tools

Accounting software

Billing software

Job description

Brownstein Group, a renowned Philadelphia-based agency, seeks a detail-oriented Accounts Payable professional to manage payments to influencers, agencies, and campaigns. You will approve budgets, track POs, and ensure accuracy of contracts and invoices, while maintaining confidentiality and driving improvements in billing workflows.

You will work with internal teams and external vendors, using accounting software to maintain vendor profiles and preparation of timely financial reporting.