Invoicing & Payments Specialist

Pulse Digital LLC; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Pulse Digital LLC seeks a detail-oriented finance professional to own client billing, affiliate payouts, and reconciliation for performance campaigns. You will ensure accurate, timely invoicing and maintain audit trails for payments and adjustments.

Reconciliation across affiliate platforms, CRM, and payment processors will be routine, with emphasis on investigating discrepancies and building robust controls and reporting to support revenue operations.

Qualifications

• Experience in accounts receivable, accounts payable, billing, payment operations, or financial reconciliation.
• Exceptional attention to detail and confidence working with spreadsheets, payment reports, and large datasets.
• Sound judgment handling confidential financial information and resolving exceptions with internal teams and external partners.
• Experience in affiliate marketing, lead generation, digital advertising, or a performance-based agency is strongly preferred.

Responsibilities

• Prepare and issue client invoices that reflect campaign terms, delivery periods, adjustments, and supporting performance data.
• Review affiliate, publisher, and vendor payout reports; validate payment terms; and coordinate accurate, on-time payment runs.
• Maintain an audit trail for invoices, credits, payment approvals, and payout exceptions.
• Reconcile data between affiliate platforms, CRM and lead-routing systems, payment processors, and accounting records.
• Investigate discrepancies such as duplicate leads, invalid conversions, missing invoices, underpayments, or overdue balances.
• Build controls, reporting routines, and process documentation that support revenue and payout operations.

Skills

Attention to detail

Excel

Data analysis

Confidential data handling

Tools

CRM systems

Payment processors

Lead routing systems

Job description

Own the accuracy and cadence of client billing, affiliate payouts, reconciliation, and the financial controls behind performance campaigns.

The role

Keep the financial engine behind performance campaigns accurate, timely, and accountable—from partner payouts to client billing and reconciliation.

Billing & partner payments

• Prepare and issue client invoices that reflect the correct campaign terms, delivery periods, adjustments, and supporting performance data.
• Review affiliate, publisher, and vendor payout reports; validate payment terms; and coordinate accurate, on-time payment runs.
• Maintain a clear audit trail for invoices, credits, payment approvals, and payout exceptions.

Reconciliation & operations

• Reconcile data between affiliate platforms, CRM and lead-routing systems, payment processors, and accounting records.
• Investigate discrepancies such as duplicate leads, invalid conversions, missing invoices, underpayments, or overdue balances.
• Build practical controls, reporting routines, and process documentation that make revenue and payout operations easier to trust.

What we are looking for

• Experience in accounts receivable, accounts payable, billing, payment operations, or financial reconciliation.
• Exceptional attention to detail and confidence working with spreadsheets, payment reports, and large datasets.
• Sound judgment handling confidential financial information and resolving exceptions with internal teams and external partners.
• Experience in affiliate marketing, lead generation, digital advertising, or a performance-based agency is strongly preferred.