Accounting Specialist - Accounts Receivable & Accounts Payable

Magnetech Industrial Services, Inc.; Massillon (OH); On-site; USD 28,000 - 40,000; Full time

Job summary

IES Infrastructure is seeking an Accounting Specialist to support AR and AP functions. The role requires meticulous record-keeping, accurate data entry, and strong organizational skills to manage multiple priorities in a fast-paced environment.

This onsite position offers an hourly pay rate and full-time hours. The candidate should have prior AR/AP experience, familiarity with accounting software or ERP systems, and proficiency in Excel and Outlook.

Qualifications

• Prior professional AR and AP experience preferred.
• Background in basic accounting principles.
• Experience with accounting software or ERP systems.
• Proficiency with Excel and Outlook.
• Strong data entry and arithmetic abilities.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Monitor outstanding customer balances and AR records.
• Post and apply customer payments to accounts.
• Review and code vendor invoices for payment.
• Enter invoices and payment information into the accounting system.
• Assist with weekly and monthly payment processing.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized documentation of invoices, payments and activity.
• Ensure invoices are approved and processed per procedures.

Skills

Attention to detail

Time management

Communication skills

Data entry

Numerical accuracy

Organizational skills

Education

High school diploma or equivalent

Accounting coursework or associate degree preferred

Tools

ERP systems

Microsoft Excel

Microsoft Outlook

Job description

General Job Description

Accounting Specialist – Accounts Receivable & Accounts Payable

Company: IES InfrastructureEmployment Type: Full-Time, HourlyPay Rate: $25.00 per hourWork Location: OnsiteExperience: Previous accounting experience required

Job Summary:

IES Infrastructure is seeking a detail-oriented and experienced Accounting Specialist to support our accounting operations with a primary focus on Accounts Receivable (AR) and Accounts Payable (AP). This position will be responsible for accurately processing financial transactions, maintaining accounting records, and supporting the day-to-day financial activities of the organization.

The ideal candidate will have previous experience working in both accounts receivable and accounts payable, strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This is an onsite, full-time hourly position.

Essential Duties and Responsibilities:

Accounts Receivable

• Monitor outstanding customer balances and maintain accurate accounts receivable records.
• Post and apply customer payments to the appropriate accounts.
• Research and resolve billing discrepancies and customer account issues.
• Prepare and distribute customer statements as needed.
• Assist with collections and follow up on past-due accounts.
• Reconcile customer accounts and investigate discrepancies.
• Maintain organized documentation of invoices, payments, and account activity.

Accounts Payable

• Receive, review, code, and process vendor invoices for payment.
• Verify invoices against purchase orders, receipts, and supporting documentation.
• Enter invoices and payment information accurately into the accounting system.
• Assist with weekly and monthly payment processing.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate and organized accounts payable records.
• Ensure invoices are properly approved and processed according to company procedures.
• Assist with the company credit card

Specific Qualifications

Qualifications:

• Previous professional experience in Accounts Receivable and Accounts Payable is preferred.
• High school diploma or equivalent required; accounting coursework or an associate degree is preferred.
• Strong understanding of basic accounting principles and financial transactions.
• Experience with accounting software or ERP systems.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong data entry and mathematical skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and effectively resolve problems.
• Ability to handle confidential financial information professionally.

Preferred Skills:

• Experience working in a manufacturing, construction, infrastructure, or industrial environment.
• Experience with high-volume invoice processing.
• Familiarity with purchase orders, three-way matching, and vendor management.
• Experience using ERP or enterprise accounting systems.

Work Environment

This position is full-time and onsite and requires regular interaction with accounting personnel, internal departments, customers, and vendors. The successful candidate should be dependable, professional, organized, and comfortable working in a deadline-driven business environment.

Company Overview

Build Your Future with IES Infrastructure

At IES Infrastructure, we believe a rewarding career is about more than just a paycheck. With approximately 3,500 employees nationwide, we offer the strength and resources of a large organization while maintaining the collaborative, team-oriented environment of our individual operating companies. As part of IES Holdings, Inc. (NASDAQ: IESC), a publicly traded company, IES Infrastructure brings together a diverse family of industry-leading businesses specializing in electrical and mechanical solutions, advanced manufacturing, engineering, power generation, and industrial services. Our employees contribute to projects that support critical infrastructure across the country, including data centers, energy facilities, manufacturing operations, and transportation systems.We recognize that our people are the foundation of our success. That's why we're committed to providing competitive compensation, comprehensive employee benefits, a strong emphasis on workplace safety, opportunities for continuous learning, professional development, and career advancement. Our diverse operations and nationwide footprint create opportunities for employees to expand their skills, explore new career paths, and grow alongside our organization.Whether you're beginning your career or bringing years of industry experience, IES Infrastructure offers the opportunity to be part of a growing organization where your contributions matter, your skills are valued, and your future has potential.

• Financial Strength & Stability:IES Infrastructure is part of a larger organization of publicly traded IES Holdings, Inc. (NASDAQ: IESC).
• Career Diversity:Job opportunities available across engineering, manufacturing, skilled trades, field services, operations, and corporate support functions.
• Nationwide Opportunities:National presence with the potential to develop a career across multiple businesses and locations.
• Industry Growth:Involved in high-demand industries such as data centers, power generation, industrial manufacturing, and electrical infrastructure.