Independent Office Specialist

AppleOne Employment Services; Saint Paul (MN); On-site; USD 22,000 - 31,000; Full time

Job summary

AppleOne Employment Services in Vadnais Heights, MN is seeking a dependable Independent Office Specialist to support daily office, print, mail, and shipping operations in an on-site administrative setting. The role emphasizes organization, reliability, and hands-on office services skills.

You will manage shipping, document production, inventory, and routine office duties while collaborating with internal teams to ensure timely, accurate service delivery.

Qualifications

• High school diploma, GED, or 1–2 years of relevant experience.
• Experience with shipping, receiving, and office services.
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams).
• Strong attention to detail, reliability, organization, and follow-through.

Responsibilities

• Handle daily shipping and receiving tasks using UPS and USPS.
• Print, scan, assemble, cut, bind, and punch documents according to job specifications.
• Use Ricoh Trac and related office equipment to support print and document workflow.
• Maintain inventory, stock supplies, and keep work areas organized and professional.
• Communicate clearly with team members and clients by email, phone, and in person.
• Support general office service needs while meeting quality, accuracy, and timing expectations.

Skills

Attention to detail

Reliability

Communication

Organization

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Excel

Word

Teams

Ricoh Trac

Job description

Must pass a background check and drug screening. We are seeking a dependable and detail-oriented Independent Office Specialist to support daily office, print, mail, and shipping operations in an on-site administrative support environment in Vadnais Heights, MN. This role is a great fit for someone who enjoys hands‑on office services work, staying organized, supporting internal teams, and helping keep business operations running smoothly.

In this position, you will work in a professional, team-focused setting where communication, reliability, and accuracy are highly valued. The environment offers steady weekday hours, supportive team interaction, and the opportunity to build practical experience across document production, inventory support, shipping and receiving, and general office services.

Key Responsibilities

• Handle daily shipping and receiving tasks using UPS and USPS.
• Print, scan, assemble, cut, bind, and punch documents according to job specifications.
• Use Ricoh Trac and related office equipment to support print and document workflow.
• Maintain inventory, stock supplies, and keep work areas organized and professional.
• Communicate clearly with team members and clients by email, phone, and in person.
• Support general office service needs while meeting quality, accuracy, and timing expectations.

Compensation and Benefits

• Pay: $19.00 per hour.
• Location: Vadnais Heights, MN, 3535 Vadnais Center Dr.
• Schedule: Monday through Friday, 8:00 AM to 4:30 PM.
• Type: Full-Time, Temporary.

Required Qualifications and Skills

• Support daily office, print, mail, and shipping operations in an on-site service environment.
• Prepare, process, and finish printed documents using scanning, binding, cutting, and punching equipment.
• Manage shipping, receiving, supply stocking, and inventory organization.
• Communicate with internal teams and clients to support timely, accurate service delivery.
• High school diploma, GED, or 1 to 2 years of relevant experience.
• Basic experience with shipping, receiving, office services, print production, or document handling.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
• Ability to use or learn office equipment, print systems, and document workflow tools.
• Strong attention to detail, reliability, organization, and follow-through.
• Ability to stand or sit for extended periods and lift up to 50 lbs.
• Professional communication skills for email, phone, and in-person interactions.

Preferred Qualifications

• Experience with print, copy, bindery, mailroom, or shipping operations.
• Familiarity with Ricoh Trac or similar print tracking and production systems.
• Prior experience in an office services, administrative support, printing, or publishing environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.