Indegene: Grants Operations Implementation & Strategic Projects Manager (US or C

Trilogy Writing & Consulting, An Indegene Company; United States; Remote; USD 90,000 - 150,000; Full time

Job summary

Trilogy Writing & Consulting, An Indegene Company seeks a Grants Operations Implementation & Strategic Projects Manager to lead high-priority grants initiatives and implement scalable systems across Medical Affairs funding programs. You will coordinate with Legal, Compliance, Finance, IT and external vendors to ensure successful deployment and governance.

The role combines project management, change management, and business process optimization to drive operational excellence from planning to

Qualifications

• Grants operations initiatives, operational implementations and strategic projects across Medical Affairs funding programs.
• Experience with grants platform transitions, including CyberGrants.
• Ability to coordinate cross-functional stakeholders and manage governance structures.
• Develop training materials, SOPs, and user guides.

Responsibilities

• Grants Operational Implementation Lead with grants management systems, enhancements, and operational infrastructure.
• Lead grants platform transitions and related workstreams (CyberGrants).
• Coordinate system testing, UAT, issue resolution and deployment activities.
• Develop implementation plans, timelines, milestones and governance structures.
• Partner with vendors and internal stakeholders to deliver project objectives.
• Support creation of training materials, SOPs, and user guides.
• Manage cross-functional strategic initiatives impacting Medical Affairs funding operations.
• Develop and maintain project plans, risk registers and status reports.
• Ensure alignment across Medical Affairs, Compliance, Legal, Finance, Procurement, IT and external partners.
• Identify dependencies and risks; mitigate accordingly.
• Design future-state workflows and governance models; implement process improvements.

Skills

Grants management

Project management

Change management

Business process optimization

Vendor coordination

Job description

We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations to be future ready. We offer accelerated, global growth opportunities for talent that’s bold, industrious and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship, and is guided by passion, innovation, collaboration and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out What if we told you that you can move to an exciting role in an entrepreneurial organization without the usual risks associated with it? We understand that you are looking for growth in your career at this point and we would love for you to join us in our journey and grow with us. At Indegene, our roles come with the excitement you require at this stage of your career while providing the reliability you seek. We believe in creating leaders of tomorrow and mentor our team to help them grow and nurture them as people managers and account managers. We are a rapidly growing global organization and are scouting for the best talent for this phase of growth. With us, you are at the intersection of two of the most exciting industries: healthcare and technology. We offer global opportunities with fast-track careers while you work with a team that is fueled by purpose. This combination will lead to a truly differentiated experience for you.

Position: Grants Operations Implementation & Strategic Projects Manager

Location: US or Canada (remote; East Coast preferred)

Role Overview:

The Grants Operations Implementation & Strategic Projects Manager is responsible for leading high-priority grants management initiatives, operational implementations, and strategic projects across Medical Affairs funding programs. This individual will serve as a key project manager for the transition and optimization of grants management systems, process improvements, governance frameworks, and cross-functional operational initiatives. The role partners closely with Medical Affairs, Grants Operations, Legal, Compliance, Finance, Procurement, IT, and external vendors to ensure successful implementation of new capabilities, scalable processes, and sustainable operational models. This position combines project management, change management, business process optimization, and grants operations expertise to drive operational excellence across the funding lifecycle.

Key Responsibilities

• Grants Operational Implementation Lead implementation of grants management systems, enhancements, and operational infrastructure.
• Serve as project manager for grants platform transitions, including CyberGrants implementation and related workstreams.
• Coordinate system testing, user acceptance testing (UAT), issue resolution, and deployment activities.
• Develop implementation plans, timelines, milestones, and project governance structures.
• Partner with vendors and internal stakeholders to ensure successful delivery of project objectives.
• Support development of training materials, SOPs, work instructions, and user guides.
• Strategic Project Management Lead cross-functional strategic initiatives impacting Medical Affairs funding operations.
• Develop and manage project plans, risk registers, decision logs, and executive-level status reports.
• Facilitate alignment between Medical Affairs, Compliance, Legal, Finance, Procurement, IT, and external partners.
• Identify dependencies, risks, and mitigation plans across complex projects.
• Ensure projects remain on schedule, within scope, and aligned with business objectives Process Design & Operational Excellence Assess current-state grants processes and identify opportunities for simplification and automation.
• Design future-state work flow and governance models.
• Implement process improvements that enhance efficiency, transparency, compliance, and user experience.
• Develop metrics and KPIs to measure operational effectiveness and project success.
• Support continuous improvement initiatives across grants operations.
• Governance & Compliance Ensure all initiatives comply with Medical Affairs, Compliance, Legal, and Finance requirements.
• Support development and implementation of grants governance frameworks.
• Maintain audit-ready project documentation.
• Coordinate approval processes, stakeholder reviews, and governance committee activities.
• Support inspection readiness and documentation requirements.
• Change Management & Stakeholder Engagement Develop stakeholder engagement and communication plans for major initiatives.
• Drive adoption of new systems, processes, and operating models.
• Lead stakeholder meetings, workshops, and training sessions.
• Build strong relationships across functional teams to facilitate project execution.
• Provide regular updates to senior leadership regarding project status, risks, and decisions.
• Reporting & Analytics Develop project dashboards and implementation metrics. Track project milesto