Project Coordinator (MLR/PRC promotional review coordinator) - US Based

Trilogy Writing & Consulting, An Indegene Company; United States; Remote; USD 68,000 - 83,000; Full time

Job summary

Trilogy Writing & Consulting, An Indegene Company, seeks a Project Coordinator (MLR/PRC Promotional Review Coordinator) to manage end-to-end regulatory workflows in a fast-paced biopharma environment.

You will assign reviewers, track submissions, chair PRC/MLR meetings, and partner with agencies and internal teams to ensure timely, compliant reviews. Remote in the United States with availability for Eastern Time Zone hours.

Qualifications

• Bachelor's degree required.
• 5+ years in MLR/PRC within biopharma.
• Experience with electronic review systems (e.g., Veeva Vault PromoMats) — submission routing, metadata management, approval tracking.
• Strong presentation and meeting facilitation skills.
• Remote in US but able to work Eastern Time Zone hours.

Responsibilities

• Workflow Management end-to-end from concept review to final approval.
• Assign and route reviewers based on content type and regulatory requirements.
• Proactively manage material pipeline including active workflows.
• Chair PRC/MLR meetings; log actions and prepare agendas.
• Stakeholder & Agency management and coordination between reviewers, project owners, agencies.
• Reporting & Analytics: generate compliance reports; analyze metrics; maintain trackers.
• Process Improvement: identify optimization opportunities; support documentation and training.

Skills

Project management

Stakeholder management

Presentation skills

Collaboration

Analytical mindset

Education

Bachelor's degree

Tools

Veeva Vault PromoMats

PowerBI

SmartSheet

Job description

Location: United States

We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations be future ready. We offer accelerated, global growth opportunities for talent that’s bold, industrious and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship, and is guided by passion, innovation, collaboration and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out

What if we told you that you can move to an exciting role in an entrepreneurial organization without the usual risks associated with it? We understand that you are looking for growth and variety in your career at this point and we would love for you to join us in our journey and grow with us. At Indegene, our roles come with the excitement you require at this stage of your career with the reliability you seek. We hire the best and trust them from day 1 to deliver global impact, handle teams and be responsible for the outcomes while our leaders support and mentor you.

We are a profitable rapidly growing global organization and are scouting for the best talent for this phase of growth. With us, you are at the intersection of two of the most exciting industries of healthcare and technology. We offer global opportunities with fast-track careers while you work with a team that is fueled by purpose. The combination of this will lead to

PROJECT COORDINATOR (MLR/PRC Promotional Review Coordinator)

You will be responsible for:

Workflow Management:

• Manage MLR/PRC workflows end-to-end—from concept review through final approval, including resubmissions and re-reviews
• Assign and route reviewers based on content type and regulatory requirements
• Proactively manage the material pipeline, including active workflows and offline activities

Quality Control (First-Time-Right):

• Perform readiness assessments at each stage using pre-submission checklists to ensure SOP compliance before review initiation
• Flag non-compliant or incomplete submissions; partner with originators to resolve—escalate where necessary
• Manage material expiry tracking and timely re-review/retirement

MLR/PRC Meeting Facilitation:

• Chair PRC/MLR meetings—lead discussions, capture decisions, and log action items in the review systemPrepare and distribute meeting agendas; update based on reviewer feedback, and workflow status
• Attend brand, therapy area, and business-unit-specific prioritization meetings

Stakeholder & Agency Management:

• Serve as the primary coordination interface between reviewers, project owners, agencies, and material owners
• Drive agency accountability for submission quality and process adherence
• Share job aids and policy guidance; identify training gaps and elevate

Reporting & Analytics:

• Generate compliance reports on submission, review, approval, expiry, and usage status
• Extract and analyze process metrics; provide actionable recommendations
• Maintain therapeutic area trackers and planning & prioritization forecasts
• Run periodic reports (90-day re-review, Open Jobs Status) to monitor job progression

Process Improvement:

• Proactively identify optimization opportunities aligned with business objectives
• Co-create actionable strategies with stakeholders to enhance efficiency and measurable impact
• Support process documentation, training materials, and refresher sessions

Must Have:

• Bachelor's degree
• 5+ years in MLR/PRC (promotional review coordination, workflow management, and reporting support) within the biopharma industry; experience working in a pharma or healthcare advertising environment
• Excellent interpersonal and collaboration skills
• Project management skills and experience preferred
• Strong presentation and meeting facilitation skills
• Experience with electronic review systems (e.g., Veeva Vault PromoMats) – submission routing, metadata management, approval tracking
• Cross-functional stakeholder management across Medical, Legal, Regulatory, Marketing and Agency partners
• Proficiency in reporting and dashboarding (system-native reports, PowerBI, SmartSheet)
• Attention to detail, high-volume multitasking, analytical mindset
• Remote in US but availability to work Eastern Time Zone hours

Compensation: $75,000USD

EQUAL OPPORTUNITY

Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, color, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, candidate’s merit and qualification.