In-Office Senior Executive Assistant to COO – Global Finance

PIMCO; Newport Beach (CA); On-site; USD 66,000 - 73,000; Full time

Job summary

PIMCO is seeking an experienced administrative professional to support the Co‑Chief Operating Officer and senior executives in a fast-paced, global environment. The role demands partnership mindset, judgment, and the ability to prioritize competing demands with discretion.

The position is five days in-office, with ad-hoc flexibility. Strong organization, calendar management, travel coordination, and communication skills are essential to ensure seamless executive support and operational

Qualifications

• Minimum 10 years of progressive administrative support experience.
• Minimum 5 years supporting C-suite or equivalent senior executives.
• Bachelor’s degree preferred; Associate degree considered with equivalent experience.
• Executive presence with a high degree of professionalism, credibility, and discretion.

Responsibilities

• Serve as a primary point of contact for executive administrative needs and provide high-quality support.
• Manage highly complex, multi-time zone calendars and scheduling.
• Coordinate domestic and international travel and manage related expenses.
• Act as liaison between executives and internal/external stakeholders and ensure confidentiality.
• Draft, edit, and proofread correspondence, presentations, and meeting materials.

Skills

Executive support

Calendar management

Communication

Stakeholder coordination

Education

Bachelor’s degree preferred

Associate degree considered with equivalent experience

Tools

Microsoft Office

Outlook

PowerPoint

Word

Job description

PIMCO is seeking an experienced administrative professional to support the Co‑Chief Operating Officer and senior executives in a fast-paced, global environment. The role demands partnership mindset, judgment, and the ability to prioritize competing demands with discretion.

The position is five days in-office, with ad-hoc flexibility. Strong organization, calendar management, travel coordination, and communication skills are essential to ensure seamless executive support and operational