In-Office Fort Lauderdale Construction Admin Coordinator

Ultimate Staffing Services

Fort Lauderdale (FL)

On-site

USD 26,000 - 32,000

Full time

3 days ago

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Job summary

Ultimate Staffing Services in Fort Lauderdale is seeking an experienced Administrative Coordinator to support project teams in a construction-related environment. The role focuses on document control, scheduling, and office administration in a 100% in-office setting, Monday through Friday.

Ideal candidates have 5+ years in administrative roles such as Administrative Assistant or Project Coordinator, with strong multitasking, communication, and confidentiality skills, plus proficiency in

Qualifications

5+ years of experience as an Administrative Assistant, Office Coordinator, Office Manager, or Project Coordinator.

Responsibilities

Provide administrative support to project managers, executives, and construction teams.
Manage calendars, scheduling, and meeting coordination across multiple projects.
Coordinate construction project documentation, including permits, submittals, RFIs, and compliance tracking.
Assist with billing, invoicing, collections, and expense reporting.
Maintain subcontractor and vendor records, including insurance certificates, contracts, and compliance documentation.
Act as a key point of contact for clients, vendors, inspectors, and internal teams.
Prepare and manage reports, correspondence, and project documentation.
Maintain document control systems and organized filing processes.
Support office operations, including supplies, equipment, and vendor coordination.