In-Office Office Manager & Bookkeeping Coordinator

Quality Construction Services; Mount Vernon (OH); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Training and support

Growth opportunities

Job summary

Quality Construction Services in Mount Vernon, OH is hiring an Office Manager & Bookkeeping Coordinator for a full-time, in-office role. You will bridge the internal team with our outside bookkeeping partner, manage invoices, payroll information, and routine bookkeeping tasks, while supporting daily office operations.

Approximately one day per week may involve bookkeeping tasks; the remainder focuses on coordinating admin processes, documentation, and ensuring cross-department information

Qualifications

• 3+ years of office administration, bookkeeping support, or business coordination experience.

Responsibilities

• Serve as primary in-office contact for remote bookkeeping partners.
• Gather, scan, organize, and submit invoices, receipts, statements, payroll information, and supporting documentation.
• Enter or update routine information in QuickBooks Online and Buildertrend as assigned.
• Assist with customer invoices, draw requests, selections, change orders, and item reconciliations.
• Process recurring bills, vendor and subcontractor payments, credit-card payments, and loan payments.
• Enter and review weekly credit-card activity and reconcile statements.
• Assist with payroll processing through ADP and organize payroll reports and timesheets.
• Process 401(k) payments and provide receipts and reports for accounting entry.
• Maintain vendor records (W-9s, EINs, addresses, insurance certificates).
• Monitor document expiration dates and request updated records from vendors.
• Help organize records for quarterly reports, year-end accounting, tax prep, and 1099s.
• Answer and route calls and inquiries; maintain office supplies and files.
• Assist project managers and team with documentation and follow-up.
• Document recurring procedures and improve workflows.
• Occasional local events support; other admin duties as needed.

Skills

Office administration

Bookkeeping support

Multidepartment coordination

Communication skills

Tools

QuickBooks Online

QuickBooks Desktop

Buildertrend

ADP

Job description

Quality Construction Services in Mount Vernon, OH is hiring an Office Manager & Bookkeeping Coordinator for a full-time, in-office role. You will bridge the internal team with our outside bookkeeping partner, manage invoices, payroll information, and routine bookkeeping tasks, while supporting daily office operations.

Approximately one day per week may involve bookkeeping tasks; the remainder focuses on coordinating admin processes, documentation, and ensuring cross-department information