In-Office Office Coordinator: Reception & Admin

ReSource Pro; Vincennes (IN); On-site; USD 23,000 - 25,000; Full time

Job summary

ReSource Pro in Vincennes, IN is seeking an Office Coordinator to provide administrative support and reception for the Compliance office. The role includes handling visitors, calls, mail, and document scanning, with a focus on accuracy and client service.

You will join a team that values community, teamwork, and excellence, contributing to smooth daily operations and cross-team collaboration in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Proficiency in MS Office: Word, Outlook, Access, and strong Excel skills.
• Customer-centric mindset: enjoy providing a service and solving customer problems.
• Strong written and verbal communication skills, with the ability to convey information to clients and effectively de-escalate customer frustrations.
• Team player mentality and commitment to supporting other team members.
• Process-focused and detail-oriented, with a commitment to accurate documentation.
• 1-2 years of administrative, customer service, retail, or call center experience that includes heavy components of communication and organization.

Responsibilities

• Oversee general administrative functions and logistics of the Compliance office, including office supply management and breakroom/kitchen supplies.
• Receive visitors, answer phone calls, and forward calls to the appropriate partners. Serve as the main phone line operator.
• Scan client documentation into the system in a timely and accurate manner.
• Send and receive packages and handle mail. Forward mail to the appropriate partners.
• Support Compliance initiatives as needed. Partner closely with other team members to ensure communication, collaboration, and partnership for all employees.
• Partner with Compliance Lead Generation as needed, and cross-collaborate and support where requested.

Skills

MS Office

Customer service

Communication

Team player

Education

High school diploma

Tools

MS Excel

Outlook

Job description

ReSource Pro in Vincennes, IN is seeking an Office Coordinator to provide administrative support and reception for the Compliance office. The role includes handling visitors, calls, mail, and document scanning, with a focus on accuracy and client service.

You will join a team that values community, teamwork, and excellence, contributing to smooth daily operations and cross-team collaboration in a fast-paced environment.