Front Office & Compliance Admin Coordinator

IMMEDIATE MAILING SERVICE INC; Town of Salina (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Benefits after 2 months

Job summary

IMMEDIATE MAILING SERVICES, INC. is seeking a highly organized Compliance & Administrative Coordinator to support both front office operations and the Compliance department.

You will greet visitors, manage communications, and assist with onboarding, access management, and documentation. The role requires strong confidentiality, attention to detail, and the ability to multitask in a fast-paced environment; proficiency with Microsoft Office is preferred.

Qualifications

• 2+ years of administrative, office support, receptionist, or compliance support experience preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential and sensitive information professionally.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Experience with compliance documentation, audit support, onboarding coordination, or regulated environments is a plus.

Responsibilities

• Serve as the primary front office contact by greeting visitors, answering phones, and managing incoming communications professionally and confidentially.
• Support Compliance operations through document tracking, record maintenance, audit preparation, and administrative coordination.
• Assist with onboarding and offboarding activities, including documentation collection, access requests, and coordination with HR and IT.
• Maintain visitor logs, badge records, and sensitive files in accordance with company policies and security requirements.
• Coordinate meetings, calendars, and compliance-related administrative tasks across departments.
• Provide general office and administrative support, including filing, scanning, mail handling, and maintaining organized records.
• Identify and communicate process improvement opportunities related to administrative and compliance workflows.

Skills

Administrative experience

Microsoft Office

Communication skills

Confidential information handling

Onboarding coordination

Compliance support

Job description

IMMEDIATE MAILING SERVICES, INC. is seeking a highly organized Compliance & Administrative Coordinator to support both front office operations and the Compliance department.

You will greet visitors, manage communications, and assist with onboarding, access management, and documentation. The role requires strong confidentiality, attention to detail, and the ability to multitask in a fast-paced environment; proficiency with Microsoft Office is preferred.