In-Office Litigation Medical Records Coordinator — Bonus Eligible

Certum Legal Solutions; Newark (NJ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Coffee, snacks and beverages

In-office five days a week

Newark Penn Station location

Job summary

Certum Legal Solutions is seeking a Medical Records Coordinator to manage the acquisition, organization, tracking, and compliance of medical records across mass tort and single-event matters. The role is the operational backbone for documentation across the claimant portfolio, ensuring on-time, accurate retrieval and regulatory compliance.

The ideal candidate will have strong organizational skills, experience with medical record retrieval processes, and the ability to handle high-volume

Qualifications

• 2+ years of medical records coordination or health information management experience.
• Strong knowledge of HIPAA and authorization requirements.
• Experience with case management platforms and document management systems.

Responsibilities

• Coordinate records requests with providers, vendors, and legal teams.
• Track statuses and maintain reports for outstanding and received records.
• Ensure records are accurate, complete, and compliant with regulations.
• Resolve discrepancies and escalate non-compliance as needed.

Skills

Medical records coordination

HIPAA knowledge

Documentation systems

Communication skills

Attention to detail

Education

Health Information Management degree

Tools

Salesforce

Case management software

Job description

Certum Legal Solutions is seeking a Medical Records Coordinator to manage the acquisition, organization, tracking, and compliance of medical records across mass tort and single-event matters. The role is the operational backbone for documentation across the claimant portfolio, ensuring on-time, accurate retrieval and regulatory compliance.

The ideal candidate will have strong organizational skills, experience with medical record retrieval processes, and the ability to handle high-volume