In-Office Finance & Operations Leader

Back to Basics Learning Dynamics; Wilmington (DE); On-site; USD 90,000 - 130,000; Full time

Job summary

Back to Basics Learning Dynamics in Wilmington, DE is seeking a highly organized Controller to serve as the financial and operational backbone of our growing education and language services company. This in-person role covers finance, payroll, HR, compliance, and vendor management, offering ownership over day-to-day operations.

This hands-on position demands strong Excel and QuickBooks Online skills, experience with multi-state filings, and the ability to implement processes that support a

Qualifications

• 5+ years of bookkeeping, payroll, and/or office management experience.
• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred).
• Comfortable using AI tools in daily work and having problem-solving skills.
• Knowledge of multi-state business filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing/invoicing and collections across multiple business lines.
• Handle cash management, banking, and reconciliations.
• Oversee accounts payable, vendor compliance, and 1099 prep.
• Track contracts, POs, and corporate governance records.
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance.
• Manage hiring, onboarding, and HR administration.
• Prepare monthly financial reports (P&L, balance sheet, cash flow).
• Handle tax filings, multi-state compliance, and CPA coordination.
• Maintain insurance coverage, fixed assets, and facility safety compliance.

Skills

Bookkeeping

Payroll

Office management

Problem-solving

Multi-state filings

Tools

Excel

QuickBooks Online

Paychex

Job description

Back to Basics Learning Dynamics in Wilmington, DE is seeking a highly organized Controller to serve as the financial and operational backbone of our growing education and language services company. This in-person role covers finance, payroll, HR, compliance, and vendor management, offering ownership over day-to-day operations.

This hands-on position demands strong Excel and QuickBooks Online skills, experience with multi-state filings, and the ability to implement processes that support a