Hands-On Finance & Operations Controller

Back to Basics Learning Dynamics; Philadelphia (Philadelphia County); On-site; USD 80,000 - 120,000; Full time

Job summary

Back to Basics Learning Dynamics in Wilmington, DE seeks a highly organized Controller to be the financial and operational backbone of the growing education and language services company. This in-person, full-time role spans finance, payroll, some HR, compliance, and vendor management, with ownership of day-to-day operations.

You will manage monthly billing and collections, cash flow, accounts payable, and 1099 prep; track contracts and POs; run payroll for 26 cycles a year; administer benefits

Qualifications

• 5+ years of bookkeeping, payroll, or office management experience.
• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred).
• Comfort using AI tools in daily work and problem-solving skills.
• Knowledge of multi-state filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing, invoicing, and collections.
• Handle cash management, banking, and reconciliations.
• Oversee accounts payable, vendor compliance, and 1099 prep.
• Track contracts, POs, and governance records.
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance.
• Manage hiring, onboarding, and HR administration.
• Prepare monthly financial reports (P&L, balance sheet, cash flow).
• Handle tax filings, multi-state compliance, and CPA coordination.
• Maintain insurance coverage, fixed assets, and facility safety compliance.

Skills

Bookkeeping

Payroll

Office management

Problem solving

Tools

QuickBooks Online

Paychex

Job description

Back to Basics Learning Dynamics in Wilmington, DE seeks a highly organized Controller to be the financial and operational backbone of the growing education and language services company. This in-person, full-time role spans finance, payroll, some HR, compliance, and vendor management, with ownership of day-to-day operations.

You will manage monthly billing and collections, cash flow, accounts payable, and 1099 prep; track contracts and POs; run payroll for 26 cycles a year; administer benefits